[Hiring] Creative Project Coordinator @Smart Content

Role Description

We’re looking for a Creative Project Manager to coordinate and drive creative projects across several YouTube channels focused on technology, AI, SaaS, Tutorials, and Educational Content.

You’ll keep projects moving from brief to delivery:

• Coordinating creatives
• Managing timelines and priorities
• Tracking deliverables
• Ensuring work is completed to the required standard and on schedule

You’ll work closely with creative leads and internal stakeholders to:

• Keep workflows organized
• Identify bottlenecks early
• Ensure nothing falls through the cracks

This is an execution-focused role. We provide the frameworks and workflows; you manage projects within them, suggest improvements, and help scale them effectively.

Responsibilities

• Manage creative projects from brief through final delivery across multiple YouTube channels.
• Coordinate with video editors, thumbnail designers, scriptwriters, researchers, and other creative contributors.
• Build and maintain project timelines, deadlines, priorities, and deliverable trackers.
• Follow up on outstanding tasks and proactively flag delays, blockers, or capacity issues.
• Ensure team members have the information, assets, references, and briefs they need to complete their work.
• Coordinate revisions and feedback between creative team members and stakeholders.
• Monitor project progress and ensure deliverables are completed on time and according to the brief.
• Keep project documentation clean, organized, and up to date.
• Identify recurring workflow issues and suggest practical improvements.
• Maintain visibility across multiple projects without requiring constant direction.
• Help standardize and improve creative workflows as the company scales.
• Communicate project status clearly and concisely to relevant stakeholders.

Qualifications

• 2-3 years of experience in project management, production, operations, or a similar coordination role.
• Experience managing creative projects, content production, or distributed creative teams.
• High level of English proficiency, both written and spoken.
• Strong organizational skills and attention to detail.
• Comfortable managing multiple projects, deadlines, and priorities at the same time.
• Strong follow-up skills — you make sure tasks actually get completed rather than simply assigned.
• Able to identify bottlenecks and solve problems proactively before they affect deadlines.
• Comfortable working with remote teams and communicating asynchronously.
• Strong written communication and documentation habits.
• Able to work within established systems while also identifying opportunities to improve them.
• Reliable, proactive, and comfortable working in a fast-paced environment without constant hand-holding.
• Comfortable using project management and collaboration tools such as ClickUp, Slack, Google Workspace, or similar platforms.

Nice to Have

• Experience working at or with a creative agency.
• Experience managing YouTube, video production, social media, design, or other content projects.
• Familiarity with creative workflows involving video editors, designers, writers, and researchers.
• Experience managing multiple clients, channels, or creative workstreams simultaneously.
• Experience building or improving project management systems and workflows.
• Familiarity with AI tools and AI-assisted creative workflows.

Benefits

• Consistent, long-term work.
• A clear framework and structured workflows already in place — you manage projects within a system rather than building everything from scratch.
• Fast feedback and a professional, collaborative remote team.
• Access to current creative, project management, and AI tools and workflows.
• Room to grow with a fast-scaling media company.

Hiring Process

If you’re organized, proactive, comfortable managing creative teams, and know how to keep projects moving without constant hand-holding — we’d love to see what you can do.