[Hiring] Construction Project Coordinator @Scale-X Solutions

Role Description

This is a remote position.

PERMANENT AU DAYSHIFT, REMOTE/WFH PHILIPPINES

Job Description: Construction Project Coordinator

Full time - 40 hours per week

VA Rate: $12AUD per hour

START ASAP!

We are looking for a highly organized and detail-oriented Construction Project Coordinator with a background in construction or engineering. The successful candidate will provide administrative and project coordination support, with a particular focus on developing, maintaining, and updating construction project schedules using Microsoft Project.

The candidate must have practical knowledge of construction processes, project sequencing, timelines, and documentation, and be capable of assisting in preparing a comprehensive construction program to support the commencement and delivery of a new construction project.

Qualifications

• Graduate of Civil Engineering, Construction Management, Architecture, Business Administration, or a related field.
• Previous experience working in a construction, engineering, or contracting company.
• Practical experience using Microsoft Project to develop and manage construction schedules.
• Understanding of construction activities, project sequencing, and timelines.
• Familiarity with Gantt charts, critical path scheduling, and project milestones.
• Knowledge of construction documentation, BOQs, quotations, and procurement processes.
• Proficient in Microsoft Office, particularly Excel, Word, and Microsoft Project.
• Excellent organisational, communication, and coordination skills.
• Strong attention to detail and ability to work under tight deadlines.

Requirements

• Develop a detailed construction program using Microsoft Project.
• Break down the construction project into individual activities, milestones, and deliverables.
• Establish project timelines, task dependencies, durations, and sequencing.
• Identify critical paths and potential scheduling conflicts.
• Coordinate with project managers, engineers, and relevant stakeholders to gather project requirements and scheduling information.
• Monitor project progress against the approved construction program.
• Update schedules and timelines based on actual progress and project changes.
• Prepare project schedules, Gantt charts, and progress reports.
• Provide day-to-day administrative support for construction projects.
• Prepare and maintain project documentation, reports, correspondence, and records.
• Assist with quotations, purchase orders, invoices, and work orders.
• Organize construction plans, permits, specifications, and other project documents.
• Maintain accurate filing and document control systems.
• Coordinate with project managers, engineers, contractors, subcontractors, and suppliers.
• Follow up on project deadlines, material deliveries, and outstanding requirements.
• Assist with procurement tracking and materials coordination.
• Schedule meetings and prepare meeting minutes.
• Communicate project updates and follow up on pending action items.
• Prepare daily, weekly, and monthly project progress reports.
• Track project milestones and key deliverables.
• Assist in monitoring project costs and maintaining expense records.
• Maintain accurate and updated project schedules and documentation.

Benefits