[Hiring] Construction Project Coordinator @Pro Work

Role Description

We are looking for an experienced Construction Project Coordinator to support our construction and remodeling operations remotely. This role is ideal for someone with a background in construction who can keep projects organized, coordinate schedules, follow up with subcontractors, and help project managers stay on top of timelines, documentation, and budgets.

Key Responsibilities:

• Project Coordination and Production Support
  • Assist project managers with the daily coordination of active construction and remodeling projects.
  • Maintain project schedules, milestones, task lists, and progress updates.
  • Track outstanding tasks, identify potential delays, and follow up with responsible parties.
  • Coordinate communication among project managers, subcontractors, vendors, and internal team members.
  • Prepare project status reports and meeting notes for management.
• Scheduling and Subcontractor Coordination
  • Coordinate subcontractor schedules, vendor appointments, and material deliveries.
  • Confirm upcoming project activities and communicate scheduling changes.
  • Follow up on subcontractor proposals, pricing, and required documentation.
  • Maintain accurate subcontractor contact information and project assignments.
  • Track material orders and expected delivery dates.
• Job Costing and Budget Tracking
  • Assist with monitoring actual project costs against approved budgets.
  • Organize subcontractor quotes, vendor invoices, purchase orders, and change orders.
  • Maintain accurate job-cost records and identify potential cost discrepancies.
  • Prepare job-cost reports and financial summaries to support project profitability.
• Construction Estimating Support
  • Assist with preparing construction estimates, cost breakdowns, and project budgets.
  • Request and compare material, labor, vendor, and subcontractor pricing.
  • Review construction plans, specifications, and scopes of work to support estimating.
  • Maintain estimating templates and historical cost information.
• Documentation and Administrative Support
  • Maintain organized digital project files and construction documentation.
  • Track permits, inspections, submittals, and other project paperwork.
  • Update project management software, spreadsheets, and tracking systems.
  • Assist with purchase orders, change orders, project correspondence, and follow-up reports.
  • Ensure project information is accurate, current, and accessible to the team.

Qualifications

• At least 2 years of experience in construction administration, project coordination, production coordination, or a similar construction-related role.
• Working knowledge of residential or commercial construction processes.
• Experience coordinating project schedules, multiple tasks, and deadlines.
• Strong organizational skills and attention to detail.
• Excellent written and verbal English communication skills.
• Proficiency in Microsoft Excel, Google Sheets, and digital document management.
• Ability to communicate professionally with subcontractors, vendors, and internal teams.
• Ability to work independently, anticipate follow-ups, and meet deadlines in a remote environment.
• Reliable internet connection and a suitable remote workspace.

Preferred Qualifications

• Experience with construction job costing, budget tracking, or project financial reporting.
• Experience with construction estimating and quantity takeoffs.
• Ability to review construction plans, specifications, and scopes of work.
• Familiarity with residential remodeling and design-build projects.
• Experience with Buildertrend, CoConstruct, Procore, or similar construction management platforms.
• Familiarity with QuickBooks or construction accounting systems.
• Experience managing purchase orders, change orders, and subcontractor agreements.
• Previous experience supporting a US-based general contractor or remodeling company.

Compensation

The hourly rate is $10-$15 USD, depending on relevant construction experience, technical skills, and qualifications.

How to Apply

If you have a strong construction background, excellent organizational skills, and the ability to keep projects moving through proactive coordination and follow-through, we would love to hear from you. Please submit your application highlighting your construction experience, project coordination responsibilities, software proficiency, and any experience with estimating, job costing, or budget tracking.