[Hiring] Assistant Project Manager I @Massachusetts Bay Transportation Authority

Role Description

To assist and support the Project Manager in coordinating with the Resident Engineer and other Project Office members for all design phase and construction-phase activities as directed. This will include the recording, tracking, and execution of processes related to the management of Professional Services contracts and Construction contracts using the MBTA’s PMIS system (e-Builder®).

The Assistant Project Manager will report to a Capital Programs Director/Sr. Director. The Assistant Project Manager will be supervised on a daily basis by the Project Manager/Sr Project Manager and will work in close coordination with the Resident Engineer, QA/QC staff, Project Controls staff and Contract Services.

Duties & Responsibilities

• Assist in managing consultant and construction contracts to ensure project and program requirements are fulfilled, and that project safety, contract cost and project schedule requirements are met.
• Act on behalf of project manager in their absence or as assigned by project director or senior director.
• Assist in managing projects in accordance with MBTA Manuals, policies and procedures, or Program Specific delivery protocols.
• Assist in the development of project scopes, budgets, and schedules as part of the capital planning and delivery process.
• Assist in coordinating with municipal officials, public, and other outside parties for project development and delivery.
• Assist in the procurement of consultants and contractors.
• Assist in the review of monthly payment and schedule submissions from consultants and contractors.
• Assist in the Management of Project Design Group meetings, value engineering sessions, constructability reviews and risk workshops.
• Manage project tasks with other Departments, including the Capital Program Oversight Department.
• Manage project activities with outside agencies, abutters, utility companies, community groups, and other third parties.
• Prepare project related correspondence, reports, charts, and presentations for senior management and community groups.
• Attend and organize project meetings, preparing agenda and minutes as required.
• Review Resident Engineer’s and Construction Inspector’s Daily Reports.
• Assist in the preparation of monthly and quarterly project status reports.
• Assist the field team with monitoring of construction activities.
• Support contract close out (punch list, O/M, Training, As-Builts etc.).
• Work independently in addressing complex tasks in a time-sensitive environment.
• Coordinate with other MBTA departments as required.
• Drive a company or personal vehicle to visit work sites.
• Be available to work all shifts and locations as assigned.
• Respond to emergencies on a twenty-four (24) hour, seven (7) day per week basis.
• Respond to inquiries in a courteous and professional manner.
• Uphold the rights and interests of the Authority while building effective relationships with employees.
• Perform other related duties and projects as assigned.

Qualifications

• A Bachelor's degree in an Engineering discipline, Architecture, Construction Management, or directly related field from an accredited institution.
• Zero to Three (0 to 3) years of engineering design, architecture design, and/or construction experience.
• Effective organizational, multitasking, time management and interpersonal skills.
• Proficient in Word, Excel, PowerPoint or Database applications.
• Ability to effectively communicate with regulatory agencies and community organizations.
• Ability to complete all required Authority training.
• Excellent customer service and conflict resolution skills.
• A valid driver’s license.
• Ability to work any and all shifts and/or locations as assigned.
• Ability to work effectively with a diverse workforce.

Requirements

• A master’s degree in a related subject substitutes for two (2) years of general experience.
• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience.

Preferred Experience & Skills

• Engineer-in-training certificate in the Commonwealth of Massachusetts, or ability to attain through reciprocity.
• License to practice as a Professional Engineer or Architect in the Commonwealth of Massachusetts, or ability to attain through reciprocity.
• Experience in transit industry building and infrastructure construction.

Job Conditions

• Ability to effectively read, comprehend, communicate, and respond to instructions in English.
• Be at least eighteen (18) years of age, except if participating in an approved high school internship / co-op program.
• Ability to commute to assigned work locations in the Boston, MA metro area.
• Ability to provide internal and external customers with courteous and professional experiences.
• Ability to work effectively, independently, and as part of a diverse workforce team.
• Ability to uphold the rights and interests of the MBTA while building effective relationships with employees.
• Ability to adhere to rules, regulations, and policies of the MBTA.
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting.
• Ability to pass a Criminal Offender Record Information (CORI) check and background screening.
• Ability to work all shifts and/or locations assigned as necessary.

Intern / Co-Op Benefits

• Eligible to receive accrued paid sick leave.
• Monthly transportation pass based on the city of commute at no cost.