[Hiring] Administrative Project Partner @Sage Veterinary Imaging

Role Description

We're looking for an Administrative Project Partner to be the administrative hub that keeps Sage Veterinary Imaging's engine moving!

• Help keep projects on track.
• Pull together business reports.
• Coordinate employee training and development activities.
• Support marketing initiatives.
• Manage the many moving pieces that keep a growing company running smoothly.

This is an exciting opportunity for someone early in their career who is analytical, creative, quick-thinking, and naturally curious. You'll work alongside senior leadership, gain exposure to multiple areas of the business, and have opportunities to develop your skills.

We're looking for a doer who thinks! Someone who loves a good spreadsheet, spots patterns others might miss, brings fresh ideas to the table, and gets genuine satisfaction from turning a long to-do list into accomplishments.

Qualifications

• Bachelor's degree in business administration, communications, marketing, organizational development, or a related field.
• 1–3 years of experience in administration, project coordination, business support, or a related field; relevant internships considered.
• Strong analytical and problem-solving skills.
• Creative thinking and resourcefulness.
• Proficiency in Microsoft Excel or Google Sheets, including formulas, reporting, and data organization.
• Excellent written and verbal communication skills.
• Exceptional organization, attention to detail, and follow-through.
• Ability to manage competing priorities, learn quickly, and work independently.
• Comfortable using AI tools, learning new technology, and improving workflows.
• Ability to work Eastern Time Zone business hours.

Requirements

• Coordinate meetings, travel arrangements, itineraries, and business activities.
• Prepare meeting materials, presentations, correspondence, and supporting documentation.
• Track project assignments, deadlines, milestones, and deliverables.
• Follow up with team members to gather updates and keep projects moving.
• Maintain organized business records, project files, and confidential documentation.
• Pull, compile, and organize operational, financial, staffing, and performance reports.
• Maintain spreadsheets, KPI scorecards, dashboards, and project trackers.
• Gather and verify information from company systems and department leaders.
• Prepare clear reporting summaries, identifying trends, discrepancies, and outstanding items.
• Assist with monthly, quarterly, and annual reporting.
• Help coordinate employee development, onboarding, management training, and organizational initiatives.
• Prepare, compile, organize, and maintain clinical and nonclinical training materials, learning resources, and program documentation.
• Track training assignments, participation, progress, completion, and follow-up activities across departments and locations.
• Maintain training records, learning trackers, and completion reports.
• Coordinate quarterly and annual employee performance review cycles, including documentation, deadlines, and completion tracking.
• Support training schedules, learning platforms, and OD&T projects.
• Assist with execution of marketing campaigns and business development activities.
• Coordinate marketing materials, promotional activities, events, and outreach initiatives.
• Assist with website updates, social media scheduling, and distribution of approved marketing content.
• Coordinate with marketing vendors, designers, and external partners.
• Maintain marketing calendars, contact lists, project trackers, and basic performance reports.
• Assist with employee expense reimbursements and routine financial administration.
• Collect receipts, organize reimbursement documentation, and track submissions and approvals.
• Maintain expense trackers and support financial reporting preparation.
• Coordinate vendor documentation and other assigned administrative activities.
• Update, organize, and maintain business standard operating procedures (SOPs), policies, and operational documentation.
• Coordinate SOP reviews, approvals, and version control.
• Maintain standardized forms, templates, checklists, and internal resources.
• Help ensure documentation is current, organized, and easily accessible.

Benefits

• Medical, dental, and vision insurance.
• 401(k) with employer matching.
• Health savings account and life insurance.
• 15 days of paid time off.
• Employee Assistance Program (EAP).
• Continuing education and professional development opportunities.
• Employee pet-care discounts.

Company Description

If you love organizing the chaos, solving problems, and making things happen, we'd love to meet you!