[Hiring] Post Award Administrator @University of Chicago

Role Description

The Post-Award Administrator provides professional support for post-award activities relating to grant and contract proposals and funding within a department or unit. Responsibilities include:

• Serves as a primary account administrator for faculty. Portfolio may include sponsored awards, gifts, internal funding.
• Allocates, authorizes, monitors, and controls expenses.
• Maintains, oversees, reconciles, and corrects errors in accounts.
• Works with other administrators on the procurement process including purchasing, internal requisitioning, and personal and travel reimbursements.
• Works with central office to manage financial and non-financial aspects of post-award grants management.
• Advises and assists in most relations and communications with funding agencies, subcontractors, and others.
• Proposes solutions to discovered problems and fixes according to proper policy and procedure.
• Compares actual spending to original budget and identifies any variances with particular attention being paid to faculty salary.
• Develops a working knowledge of University policies and procedures as well as a working knowledge of policies and procedures of various funding agencies.
• Works closely with the department to effectively manage faculty accounts and ensure proper spending.
• Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants.
• Serves as department contact for annual audits and agency site visits.
• Performs other related work as needed.

Qualifications

• Minimum requirements include a college or university degree in related field.
• Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Requirements

• Bachelor’s degree or higher in accounting, business administration, or science.
• Administrative, accounting, or grant and contract administration experience.
• Experience with budgets, ledgers, invoices, and fiscal reporting.
• One or more aspects of sponsored program administration in a research environment.
• Familiarity with accounting systems.

Preferred Competencies

• Strong analytical and organizational skills.
• Strong interpersonal, verbal, and written communication skills.
• Ability to work closely with senior University officials.
• Independently complete projects on time and accurately with minimal supervision.

Benefits

• The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.