[Hiring] AI Project Manager @Docplanner

Role Description

As AI Project Manager in Growth Marketing B2B, you find, test and launch the AI tools and solutions that make our whole marketing team faster and more effective. You own each project end to end: from the first idea or use case to a setup that markets run on their own and that shows up in the business numbers.

You are accountable for the outcome, not for tracking tasks. A project is done when it is adopted and delivers results at scale, not when the tool goes live.

No two projects are the same. One week you're piloting an AI calling bot with two markets; the next you're building an agent that automates campaign reporting, or rolling out a new AI workflow to every marketer. You know the AI landscape well enough to pick the right tool for the problem, you're hands-on enough to set it up yourself, and you're honest enough to stop what doesn't work.

How will you make an impact?

• Run a portfolio of AI experiments, rollouts and internal enablement projects where marketing, sales and automation meet.
• Examples include:
  • Conversational WhatsApp bot.
  • MQL reachability with AI.
  • AI agents and automations for marketers.
  • AI tool scouting and adoption.

Every project follows the same path: use case → hypothesis → pilot → measured result → playbook and setup for markets → adoption.

Qualifications

• 3+ years managing projects in marketing, growth, marketing operations or a similar commercial area, with at least 1 year focused on AI or automation projects.
• AI projects you owned that delivered measurable results, and you know the numbers.
• Deep, daily, hands-on use of AI tools (e.g. ChatGPT, Claude, Gemini, Copilot) to research, analyse, write and automate.
• Experience building AI agents or automations yourself with no-code or low-code tools (e.g. n8n, Make, Zapier), including APIs and webhooks.
• A solid grasp of how LLMs work: prompting, their limits and risks (hallucinations, data privacy), and how to evaluate output quality.
• Strong analytical skills: you set KPIs, read data and make decisions from it.
• Experience running pilots and scaling them across teams, markets or regions.
• You act without waiting for instructions and bring structure where there isn't any.
• You challenge assumptions, including the hype: you know when AI is the answer and when it isn't.
• You work well with many stakeholders, including senior ones, and get things done without formal authority.
• Fluent English.

Requirements

• Own the outcome.
• Set the goal, KPIs, plan, budget and timeline for each AI project, and answer for the result.
• Find the right problems for AI.
• Test before you scale.
• Build hands-on.
• Choose tools wisely.
• Make it work for markets.
• Raise the AI level of the whole team.
• Report in business terms.

Benefits

• Real ownership: AI projects that are yours, with visible impact on how marketing works across all our markets.
• New technology first: work with conversational AI, agents and automation before they become standard, with the budget to test them.
• A small, fast team that values results over process and learning over being right.
• Direct exposure to marketing, sales and commercial leadership.

What to Expect from Our Hiring Process

• Intro Chat – A first call with our Talent Partner to explore mutual fit around relevant skills, value alignment, and motivation.
• Hiring Manager Interview – A deeper conversation about your background, aspirations, and experience with Joanna Zukowska and your potential manager in this role.
• Business Case – A take-home exercise incl. a few days' preparation time, designed to understand how you approach real-life problems.
• Additional/ Final Interview (Optional) – A final conversation with another stakeholder or peer from our Global Team.
• References & Offer!

Why You’ll Love It Here

• Global Benefits – Healthcare insurance, wellness support, and time off that counts.
• Local Perks – Depending on your location, you will be entitled to local benefits like meal vouchers, transport allowances, or extended parental leave.
• Career Growth – Opportunities to learn, develop, and explore new paths.
• A Truly Global Team – Work with talented people from all over the world in a diverse and inclusive environment.
• Flexibility That Works for You – Remote work and flexible hours.

What We Believe In

• Focus on results – we're here to make an impact.
• Think like an owner – take responsibility, drive outcomes.
• Keep it simple, keep it lean – smart solutions over complexity.
• Be respectful and radically honest – openness builds trust.
• Learn and be curious – growth is part of the job.