[Hiring] Resupply Manager @United Medical Inc.

Role Description

The Resupply Manager will build United Medical's resupply program from the ground up. This person will design the process, hire and lead a new resupply team, and make sure every eligible patient receives replacement supplies on schedule.

The role has three priorities:

• Streamline how resupply orders move from eligibility to delivery.
• Capture resupply opportunities we are currently missing.
• Grow recurring revenue as a result.

The manager will use NikoHealth as the backbone of the program, configuring workflows, schedules, and reporting to run resupply at scale.

Key Responsibilities

• Program build and process design
  • Design and document United Medical's end-to-end resupply workflow, from eligibility tracking and patient outreach to order confirmation, documentation, billing handoff, and delivery.
  • Configure NikoHealth resupply schedules, work queues, automated patient outreach, and reporting for each product line.
  • Build replacement schedules for compression garments, pneumatic compression pump supplies, mastectomy bras, and external breast prostheses based on payer rules.
  • Write standard operating procedures, call scripts, and training materials for the resupply team.
• Team building and leadership
  • Define the team structure, roles, and staffing plan needed to support resupply volume.
  • Recruit, hire, onboard, and train resupply staff in partnership with the Director of Operations.
  • Set individual and team goals, monitor productivity, and coach staff in a remote environment.
• Revenue capture and growth
  • Audit the current patient base to identify patients eligible for resupply who are not being contacted or reordered.
  • Recover missed resupply opportunities and reduce lapsed patients.
  • Improve patient reorder rates through proactive outreach, reminders, and follow-up.
  • Identify new resupply opportunities across product lines and payers.
• Compliance and documentation
  • Ensure every resupply order meets Medicare, Medicaid, and commercial payer requirements, including replacement frequency limits, prescriptions, medical necessity documentation, and proof of delivery.
  • Stay current on coverage rules, including the Lymphedema Treatment Act compression garment benefit.
  • Coordinate with intake, billing, and fitting staff to prevent denials and resolve documentation gaps.
  • Protect patient information in accordance with HIPAA.
• Reporting
  • Track and report resupply KPIs to the Director of Operations, including eligible patients, contact rate, reorder rate, revenue, and denial rate.
  • Recommend process and staffing changes based on performance data.

Qualifications

• 3+ years of experience in DME resupply, order intake, or DME operations.
• 2+ years of supervisory or management experience.
• Working knowledge of Medicare DME documentation, replacement frequency, and proof-of-delivery requirements.
• Experience building or significantly improving a workflow, team, or program.
• Strong data skills, including tracking KPIs and using reports to drive decisions.
• Proven ability to manage and motivate a remote team.
• Working knowledge of HIPAA.

Preferred Qualifications

• Hands-on experience with NikoHealth.
• Experience with compression therapy, lymphedema products, or post-mastectomy products.
• Familiarity with the Lymphedema Treatment Act and Medicare coverage for compression garments.
• Experience with commercial payer and Medicaid resupply requirements.
• Associate or bachelor's degree in healthcare administration, business, or a related field.

What Success Looks Like

• First 90 days: Audit of current patients and missed resupply complete. Resupply workflow and schedules configured in NikoHealth. SOPs drafted. Staffing plan approved and first hires underway.
• First 12 months: Fully staffed resupply team. Every eligible patient on an active resupply schedule. Measurable growth in reorder rate and resupply revenue. Regular KPI reporting in place.

Work Environment

This is a fully remote position. The candidate must have a quiet, private workspace suitable for handling protected health information and a reliable high-speed internet connection. Availability during United Medical's standard business hours is required. Occasional travel to Virginia Beach, Virginia may be requested.

Compensation and Benefits

• Pay range: $70,000-$75,000
• Bonus: Performance bonus of 3–7%
• Benefits: Medical, dental, and vision insurance, PTO, retirement plan, and 7 paid holidays

Equal Opportunity Employer

United Medical is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by law.