[Hiring] Operations Coordinator & EA @Hunt St

Role Description

Looking for Philippines-based candidates

Job Role: Operations Coordinator & EA — AI & Technology Focused

Compensation range: $1,000 AUD - $1,500 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time so long the outcome is achieved in the expected timeframe.

Role Overview: As the operational backbone of the business, this role focuses on driving efficiency, keeping the team accountable to key deliverables, and maintaining absolute organizational control. Acting as a strategic operational filter, you will take day-to-day coordination off the CEO’s plate—ensuring priorities run smoothly, systems are followed, and communication flows seamlessly across the company.

Key Responsibilities:

• Business Operations
  • Coordinate day-to-day business activities
  • Track actions, deadlines and outstanding items
  • Follow up team members, suppliers and contractors
  • Coordinate meetings, handovers and key dates
  • Identify problems early and escalate when needed
• CEO Support
  • Manage CEO's business calendar
  • Manage and prioritise routine business emails
  • Draft routine responses and follow-ups
  • Track CEO actions and outstanding items
  • Filter unnecessary interruptions
  • Prepare information the CEO needs to make decisions
• Systems & Processes
  • Maintain company systems, registers and records
  • Create and maintain SOPs, checklists and templates
  • Make sure agreed processes are followed
  • Find ways to simplify and improve how we work
• AI & Automation
  • Use AI every day to work faster and smarter
  • Identify repetitive work that can be automated
  • Build simple AI and automation workflows
  • Introduce new technology where it saves time or improves accuracy
  • Help the team adopt better systems

Qualifications

• Proven Operational Background: Experience in business coordination, operations management, or executive assistance—ideally within commercial construction, property, or fast-paced project-based environments.
• Tech-Savvy & AI-Literate: Familiarity or working knowledge of our core tech stack is highly preferred: Google Workspace (Gmail, Chat, Sheets, Docs, Calendar, and Apps Script), Finance & AP (Xero, Lightyear), and Generative AI (ChatGPT, Claude, and Gemini).
• Highly Organised & Reliable: Exceptional planning skills with a methodical approach to tracking details, managing deadlines, and ensuring nothing slips through the cracks.
• Decisive Problem-Solving: Ability to spot operational bottlenecks early, resolve issues independently, and know precisely when to escalate critical risks to leadership.
• Clear & Assertive Communication: Strong written and verbal communication skills needed to draft professional correspondence, interface with subcontractors, and maintain smooth stakeholder relationships.
• Proactive & Independent: A self-starter who doesn't wait to be told what to do, comfortably takes initiative, and takes ownership of outcomes in an autonomous environment.
• Social Media Management: Set up social media profiles, design assets, and write and schedule regular content across LinkedIn, Facebook, and Instagram.

Work Arrangement & Expectations

• This is a remote role that will be set up as an independent contractor engagement.
• To ensure alignment and transparency, successful candidates will be expected to:
  • Disclose any existing ongoing roles or client work
  • Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)