[Hiring] Operations Associate @Mannelly Recruitment

Role Description

An AI-powered data software startup is looking for a versatile, resourceful Operations Associate to keep the company running smoothly behind the scenes. This is a fully remote, fast-moving environment where priorities shift often, and you will work directly with the COO, Operations Managers, and Chief of Staff.

• Keeping records accurate and organized across Google Drive, Notion, and company archives
• Supporting accounts payable and receivable (invoice processing, tracking, reconciliations, and follow-ups)
• Maintaining contract and compliance document workflows
• Preparing reports, spreadsheets, and briefing notes for leadership
• Helping administer Google Workspace accounts and licenses
• Monitoring shared inboxes
• Driving process improvements and special projects from start to finish

The position is remote within the United States and requires working Eastern Time hours, and the package includes a competitive salary.

Qualifications

• Bachelor’s degree (recent graduates welcome); a master’s degree is a plus
• 0 to 3 years of experience in an operations, administrative, finance, or project coordination role, such as operations associate, administrative coordinator, or project coordinator
• Highly organized, with a track record of closing loops and keeping details accurate
• Analytical mindset and comfort working with data and finances
• Energized by a fast-paced startup environment and skilled at switching between tasks
• Strong communicator who is comfortable working directly with the COO and other leaders
• Record of high-slope progression, such as a promotion or similar signs of excellence
• Low ego and team-first, with strong culture fit
• Based in the US and able to work remotely during US Eastern Time hours
• Must be a US citizen or green card holder (no visa sponsorship available)
• A plus: AP/AR and bookkeeping workflow experience, or experience in a role bridging product and operations

Company Description