[Hiring] Operations Associate @Pluralis Research

Role Description

As our Operations Associate, you'll be the person who makes things happen behind the scenes. You'll coordinate the meetings, dinners, travel and events our CEO runs with investors, partners, researchers and candidates, and you'll keep the administrative machinery running.

This is a hands-on, execution-first role working directly with our CEO and Chief of Staff. It is the best possible entry point into an AI startup for someone early in their career who is organised, fast and wants exposure to every part of the business. You'll start with coordination and admin and build up to owning your own operational projects.

Responsibilities

• Support CEO's external engagements:
  • Set up meetings, calls, dinners and hosted sessions with the investors, partners, researchers and candidates he wants to meet.
• Travel and logistics:
  • Book and manage travel for the CEO and the team across Australia and the US, including conferences (NeurIPS, ICLR and beyond) and team offsites.
• Events support:
  • Work with the Events & Operations Associate and Chief of Staff on offsites, conference presence, our Tech Talks series and hosted dinners. Own the logistics list and the follow-through.
• Team administration:
  • Run the admin that keeps the business moving: onboarding new starters, equipment and tooling requests, expense and invoice processing, vendor set-up, document formatting and polish, and keeping our records in Notion and Google Drive tidy and current.
• Building Systems:
  • We are an agent-first company and we expect you to use AI tools daily. We want to build systems that can do the work.

Qualifications

• 2 - 5 years in an administrative, coordination, executive support or operations role.
• You’ve worked within a funded startup environment at Seed, Series A or B stages or within Venture Capital or Private Equity.
• Proven work supporting an executive team and general operations.
• Proven work experience coordinating events.
• You write in clear, written English that is crafted by you - not an LLM.
• Confident in Google Workspace. Comfortable with Notion, Linear and Slack or Zulip, or able to pick them up in a week. Already using AI tools (Claude, ChatGPT or similar) in how you work.
• Comfortable working across multiple timezones with some early or late calls to coordinate with the US.

Nice to Have

• Exposure to AI, deep tech, research or crypto communities.
• Experience supporting a founder or executive directly.
• Event coordination experience across multiple countries.
• Examples of how you've used AI tools to automate part of your own workload.

Benefits

• Competitive base salary.
• Remote-first culture with a regular cadence of team offsites and the opportunity to travel to the US.
• Direct access to the CEO and Chief of Staff and exposure to every function of the business.

FYI's

• This role is only open to candidates with full working rights, based in Australia.
• Applicants must have professional-level English proficiency (written and spoken).
• Pluralis is a remote team across Australia and the US. You'll need to be comfortable working across time zones and collaborating with a diverse, distributed group.
• Recruiters: we aren't looking for agency support at this time. We'll reach out if we need help.