[Hiring] Logistics Manager @SEIU

Role Description

The Logistics Assistant is responsible for providing programmatic and administrative support to the Geography Department in the coordination and implementation of key programs and projects. They will also support union-wide initiatives and serve as a liaison with staff, officers, and external contacts throughout the union.

• Provide administrative support to assigned Geography Teams, including but not limited to scheduling meetings, creating meeting agendas, and taking meeting notes.
• Process invoices and contracts in the Union’s financial portal, ensuring policy adherence and accuracy of billing and payment details.
• Track contracts, vendor payments, and financial transactions with locals, vendors, and partner organizations.
• Use purchase requisitions for the purchasing of supplies and for specific programs. Maintain, manage, and reconcile the department purchasing card.
• Arrange travel logistics including, but not limited to flights, car rentals, and hotel accommodations for local members as needed to support various campaigns.
• Build effective working relationships with colleagues at all levels, from peers to senior executives, and adapt communication to different working styles and perspectives.
• Play a key role in the planning and execution of Department-wide meetings, retreats, and initiatives.
• Lead on logistical support for key meetings and events for the Geography Team.
• Provide on-site support for meetings as needed.
• Handle sensitive issues that require high levels of confidentiality.
• Adhere to strict deadlines for completion of all assigned work.
• Ensure that all responsibilities are carried out with careful attention to equity and through the use of a racial justice lens.
• Perform other duties and special projects as assigned in support of the program.

Qualifications

• A minimum of three (3) years of related work experience OR a combination of education and experience that would provide for the following knowledge, skills, and abilities:
• Previous experience working with financial systems and institutions through processes such as accounts payable and accounts receivable.
• Familiarity with coordinating offsite meetings including procuring hotel rates, reading and processing associated contracts and confirmations, as well as booking meeting rooms with and without specific AV, setup, or accessibility requirements.
• Must be able to handle multiple, complex projects simultaneously and meet established deadlines.
• Outstanding writing, verbal, and analytical communication skills.
• Knowledge of labor unions and their operation.
• Skill in the use of Microsoft Office and Google Suite programs.
• A high level of judgment and ability to take initiative.
• Ability to work with a diverse group of SEIU leaders, SEIU members, and staff in complex and political situations.
• Ability to exercise limited independent judgment and make decisions in consultation with peers or higher-level managers.
• A high level of curiosity about SEIU and social/economic justice movements.
• Passion for improving the lives of SEIU members and working people everywhere.
• Ability to model consistently the vision and values of the union, as well as our leadership standards.

Requirements

• Work is generally performed in an office setting, but may be required to work in other settings conducive to performing the work required to complete the assignment, such as field assignments.
• Long and extended hours and travel may be required.

Benefits

• A comprehensive, employer-sponsored health benefits package, including medical, dental, and vision coverage.
• A defined benefit pension plan.
• Paid time off, including vacation, sick leave, and holidays.
• Additional benefits consistent with a mission-driven workplace.