[Hiring] Facilities Coordinator @The Siegel Group

Role Description

The Facilities Coordinator will provide administrative and operational support to the Director of Facilities and field maintenance teams. This role requires a construction, facilities, or maintenance-related background, as the individual will work closely with vendors, contractors, property teams, and field staff.

The position is primarily remote, with a preference for candidates located in the Las Vegas area who can report to the corporate office or visit properties as needed.

Responsibilities

• Prepare and coordinate approval requests for facilities-related work and expenses.
• Monitor timecards, overtime, and related reporting for hourly Facilities team members.
• Track and coordinate urgent maintenance issues involving roving and field teams.
• Maintain preventative maintenance schedules and ensure required work is tracked and completed.
• Manage Facilities calendars, scheduling, and follow-up.
• Work closely with vendors and contractors on service needs, scheduling, pricing, and ongoing communication.
• Assist with vendor negotiations, contracts, and service agreements.
• Track project and maintenance schedules, deadlines, and outstanding items.
• Monitor equipment and vendor warranties.
• Prepare and track expense reports.
• Maintain organized records for projects, vendors, approvals, and property needs.
• Follow up with internal teams, properties, and vendors to ensure open items are addressed promptly.

Qualifications

• 1–3 years of experience in construction, facilities, maintenance, property management, or a similar industry required.
• Experience working directly with vendors and contractors strongly preferred.
• Strong organizational skills with the ability to manage multiple priorities.
• High sense of urgency and consistent follow-through.
• Strong communication and problem-solving skills.
• Experience with scheduling, invoices, expense tracking, timecards, or vendor coordination preferred.
• Proficiency with Microsoft Office and ability to learn internal systems quickly.
• Bilingual English/Spanish is a plus, but not required.
• Las Vegas-area candidate strongly preferred.
• Ability to work remotely while being available to report to the office or properties as needed.