[Hiring] Executive Assistant & Operations Coordinator @FULLER THEOLOGICAL

Role Description

The Executive Assistant and Operations Coordinator (“EA & Ops Coordinator”) is a versatile operational linchpin for the central leadership and support team of the Leadership Formation Division (LFD), particularly the Chief of Leadership Formation, Dr. Kara Powell. This role blends executive assistance, HubSpot administrative support, business administration, and project management to ensure that the daily operations, communications, and executive workflows of LFD leadership are handled with precision and care.

• Manage scheduling and administration, financial reclassifications and tracking, and various SST projects.
• Provide administrative support for LFD’s enterprise HubSpot account.
• Act as a proactive problem-solver, optimizing systems, templates, and processes.
• Remote position with occasional travel to Pasadena for in-person gatherings.

Qualifications

• Bachelor’s degree.
• 5+ years of administrative, executive support, and/or project coordination experience.
• Experience with or comfort in financial tracking, budgets, or accounting processes.
• Experience with HubSpot or similar CRM required.
• Strong verbal and written communication skills.
• Ability to work effectively both independently and as a member of a team.

Requirements

• Demonstrated commitment to data accuracy and consistent processes.
• Strong computer skills, with competence in Microsoft Suite, Google Suite, Keynote, Slack, and Zoom.
• Works well under pressure and can manage timely requests.
• Able to prioritize multiple tasks simultaneously.
• High attention to deadlines, accuracy, and details.
• Able to work with a diverse remote team and interact with team members via digital task management systems.

Benefits

• Hourly rate expected: $33 - $34 per hour USD.
• Remote work within the United States subject to payroll state tax approval.