[Hiring] Executive and Operations Coordinator @Sandbox

Role Description

We're looking for an Executive & Operations Coordinator to be the organizational backbone for Kent's senior leadership team. This person will keep our leaders' calendars, contracts, meetings, and follow-ups on track so they can stay focused on growing the business. This is an early-career role - ideal for someone with a job or two under their belt who is highly organized, loves keeping the ducks in a row, and wants exposure to how a growing company runs across sales, operations, and leadership.

Reporting to Kent's senior leadership team, the Executive & Operations Coordinator will be responsible for the following:

• Managing calendars and schedules for senior leaders, acting as a gatekeeper for their time and keeping them on track with reminders for upcoming deadlines and to-dos.
• Preparing leaders for meetings - pulling together materials, outlining what needs to happen, and identifying who should attend.
• Attending operations meetings to capture notes, assignments, and owners, then following up to make sure action items are completed and updated.
• Owning and maintaining our Monday.com workspace so projects, assignments, and timelines stay current and accurate.
• Managing annual renewals of exclusive distributor contracts - tracking renewal dates, preparing paperwork for signature, and coordinating with distributors.
• Organizing presentation content and partnering with the marketing team on final slide design.
• Coordinating employee care and recognition - sending flowers, gift baskets, and cards to team members during life events like surgeries, family losses, and other milestones.
• Supporting additional administrative and operational projects as the role and company grow.

Qualifications

• 1-3 years of experience in an administrative, coordinator, operations, or similar support role.
• Exceptionally organized and able to juggle multiple people, deadlines, and moving pieces without losing track of details.
• Clear and professional writing skills - full sentences, polished emails, no shorthand.
• Comfortable with technology and quick to pick up new tools. Experience with Monday.com, Microsoft Office, or similar project management tools is a plus!
• A background in communications, education, business management, or a related field is a plus, but not required!

Requirements

• Proactive - you don't wait to be reminded; you're the one doing the reminding.
• Discreet and trustworthy with calendars, contracts, and confidential information.
• Comfortable supporting multiple leaders while keeping priorities clear and responsibilities well-defined.
• Adaptable - our team and company are growing, and this role will evolve as we do.
• Comfortable working independently in a remote environment while staying accountable through regular check-ins and task tracking.

Benefits

• Simple IRA with employer match.
• Healthcare benefits package.
• Tuition reimbursement or assistance.
• PTO and paid holidays.
• Team-building and professional development opportunities.