[Hiring] Chief of Staff / Operations Manager @Inside Out Hiring

Role Description

Are you a highly organized operational leader with a passion for healthcare and process improvement? We are looking for an exceptional Chief of Staff / Operations Manager to serve as the operational backbone for two thriving medical practices!

You will serve as the operational backbone connecting two part-time medical practices, ensuring consistent workflows, clear accountability, and reliable follow-through across both locations. You will:

• Build and maintain standard operating procedures for all staff roles.
• Run daily and weekly team meetings.
• Act as the primary point of coordination between the practices and the owner.
• Coordinate with external vendors including website, Google Business, and social media/Meta partners.
• Support first-pass recruiting and candidate screening for future hires.
• Provide initial phone and scheduling coverage until additional lower-cost support staff are added.

Qualifications

• A minimum of 3 to 5 years of experience supporting senior leaders or teams in an operations, chief of staff, or senior executive assistant capacity.
• Demonstrated ability to build and own standard operating procedures and manage accountability across a team without close daily supervision.
• Experience coordinating with external vendors, including marketing, website, or social media partners, is strongly preferred.
• Familiarity with healthcare industry practices and HIPAA awareness is strongly preferred.
• Strong written and verbal English communication skills suitable for daily coordination with the owner, staff, and external vendors.
• Comfort working with AI-based productivity and automation tools.
• Ability to work full-time and manage a varied workload spanning operations, vendor coordination, meeting facilitation, and recruiting support.

Requirements

• C1 English level is required; the selected candidate will be speaking strictly in English during their whole shift.
• Please submit your resume and audio recording in English.

Benefits

• Salary: $2,500 per month.
• Full-time position with a work schedule from Monday to Friday, Eastern Time.
• Target start date: ASAP.