[Hiring] Medical Records Specialist @The Steadman Clinic

Role Description

The Medical Record Specialist plays a vital role providing general clerical support to promote efficient and accurate processing of patient records within the Medical Records department. This position involves:

• Retrieving, filing, and delivering medical records in a timely manner.
• Adhering to State, CMS, HIPAA, and HHS regulations.
• Maintaining confidentiality and providing excellent customer service.
• Ensuring the accuracy and integrity of medical documentation.

Qualifications

• High School Diploma or equivalent work experience required.
• At least one year of clerical experience in a medical or healthcare setting is preferred.
• Proficiency in operating computers and performing data entry required.
• Familiarity with medical record management systems and electronic health records (EHR) systems is preferred.
• Completion of courses in medical terminology, HIPAA compliance, or privacy training is preferred.
• Excellent customer service and communication skills (both written and verbal).
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Proven ability to work independently and handle complex tasks in a fast-paced environment.
• Ability to problem-solve and manage workflows effectively.
• Strong attention to detail and commitment to maintaining the accuracy and confidentiality of medical records.
• Must maintain a professional attitude and demeanor while interacting with patients, staff, and external stakeholders.
• Ability to contribute to a cohesive, high-functioning team dedicated to providing exceptional patient care.

Requirements

• Demonstrate in-depth knowledge of HIPAA, HHS ordinances, and other relevant regulations to ensure compliance in all aspects of medical record management.
• Respond promptly and professionally to inquiries from medical staff, department personnel, and billing departments regarding medical records.
• Retrieve and provide medical records from various platforms and providers as necessary.
• Address issues related to missing medical reports or records.
• Coordinate with clinic staff to resolve discrepancies, and request records from off-site storage when required.
• Organize, scan, and maintain medical records and reports, ensuring completeness and accuracy.
• Verify the correct entry of data into the electronic medical record (EMR) system on a daily basis.
• Conduct routine qualitative analysis of medical records, ensuring all documentation is accurate and complete.
• Review incoming records for compliance with required documentation standards.
• Perform regular maintenance and archiving of physical and electronic medical records as required.
• Assist with the maintenance and care of departmental facilities, equipment, and supplies.
• Report inventory needs and equipment malfunctions to supervisors.
• Ensure patient records and sensitive information are maintained confidentially and securely in compliance with HIPAA and other relevant policies.
• Access and use patient information only as necessary for job duties.
• Foster strong working relationships within the department and across other departments.
• Work collaboratively to ensure the smooth operation of the medical record process and support optimal patient care.
• Perform other related duties as assigned.

Benefits

• Health, Dental and Vision Insurance with generous premium subsidies for you and your family.
• 401(k) Retirement with a Safe Harbor contribution amount equal to 4% of eligible compensation and discretionary profit-sharing contribution.
• Paid Holidays, PTO & STO! Staff receive 9 paid holidays annually. Employees can also earn up to 155 hours of PTO within their first year.
• Employees accrue sick time of 1 hour per 30 hours worked, up to 48 hours/year.
• The Steadman Clinic covers the cost of paid family medical leave in Colorado, basic life and AD&D, short- and long-term disability.
• Discretionary Bonus Program and Wellness Benefit.
• Employee Assistance Program with confidential support from licensed professionals.
• Referral Program Incentive.
• Parking available.