[Hiring] Partnership Marketing & Promotions Coordinator @Live Nation Entertainment

Role Description

The Partnership Marketing & Promotions Coordinator provides administrative and operational support for promotional campaigns (e.g., sweepstakes, contests, surprise-and-delight programs, etc.) and for ongoing sponsorship asset tracking for the Ticketmaster Partnership Marketing Team portfolio of sponsorships. This role assists the Partnership Marketing team by handling day-to-day clerical work, documentation upkeep, the sweepstakes winner-process, and routine monitoring/reporting on sponsorship assets. This is intended to be a support role, with final compliance, legal, and decisions remaining with full-time Partnership Marketing staff and Legal departments at Ticketmaster.

Please note this is a temporary part-time position with a set engagement of up to fifteen (15) hours per week for a one (1) year term working on campaign launches, winner processing windows, and reporting deadlines.

What You Will Be Doing

• Administrative & Clerical Support
  • Maintain and organize shared files, trackers, and the promotional materials library (microsites/landing pages, partner lists, approved creative assets, affidavits, etc.)
  • Schedule and coordinate stakeholder meetings; prepare agendas and distribute notes/action items
  • Data entry and upkeep of campaign trackers, budgets, and timelines in Excel/Word/PowerPoint
  • Format and proofread sponsorship & promotions documents for internal and client distribution
  • Manage routine promotions correspondence as directed by the Partnership Marketing Managers
  • Prepare, organize, and file documentation for audit and record-keeping purposes (affidavits, releases, W-9s, receipts)
• Promotions Support
  • Support the Partner Marketing team in developing promotional plans for music & sports, live-event initiatives.
  • Build and maintain promotional campaign timelines, launch plans, channel requirements, and approval paths.
  • Compile all needed details for promotions (prize structure, eligibility, dates, entry mechanics)
  • Convert campaign objectives into clear briefs for creative, CRM, media, and partners
  • Develop copy for entry pages, social and any promotion materials
  • Submit promotional artwork requests as needed to internal creative team for development
  • Build entry pages utilizing in-house system and route
  • Assist with collecting and organizing winner documentation (Affidavits of Eligibility, Liability & Publicity Releases, Guest Releases, W-9 forms, etc.)
  • Perform an initial completeness check on W-9s and releases and flag discrepancies—final verification and legal sign-off remains with Legal and the Promotions Manager
  • Initiate and manage winner communications (notifications, status updates, document follow-ups) and secure winner affidavits and accompanying paperwork under the direction of the Partnership Marketing Manager and agency.
  • Coordinate event requirements: ticket quantities, venue details, winner communications with the Partner Marketing team and agency team
  • Monitor entry periods and help track prize procurement status, shipping logistics, and fulfillment timelines
  • Establish repeatable processes, trackers, templates, and documentation that improve campaign quality and team efficiency.
• Sponsorship Monitoring & Reporting
  • Monitor sponsor assets across digital/social placements to confirm delivery against contracted terms
  • Coordinate materials for monthly partnership marketing newsletter and populate templates for deployment.
  • Assist with the audit of asset tracking links and pull and compile recurring reporting on sponsor asset performance for internal reviews
  • Support basic competitive/landscape monitoring related to competitive sponsorship activity as assigned

Qualifications

• Bachelors Degree
• Prior experience in a marketing support, or coordinator role
• Basic knowledge of sports marketing and sponsorship principles
• Strong organizational skills and attention to detail
• Strong project management skills, including timeline ownership, prioritization, follow-through, and risk management
• Proficiency with common productivity, presentation, spreadsheet, communication, and project-tracking tools (Google, Microsoft, Canva, etc.)
• Comfortable learning new software/reporting platforms (promotion management tools, tracking dashboards, etc.)
• Clear, concise and professional written and verbal communication
• Ability to handle sensitive/confidential documentation
• Desire for a flexible schedule and ability to pivot on competing priorities and projects as needed
• Familiarity with sponsorship, promotions, or sweepstakes processes a plus
• Basic design tool familiarity (Canva, Photoshop) a plus

Benefits

• Expected compensation: $20.00 USD - $25.00 USD Hourly
• Pay is based on a number of factors including market location, qualifications, skills, and experience.