[Hiring] Marketing Business Development Analyst @Bureau Veritas

Role Description

The Marketing Coordinator supports the Marketing department by coordinating campaign operations, account-based marketing support, proposal development, AI-enabled marketing workflows, trade show execution, content deliverables, and marketing tracking activities. Reporting directly to a Marketing Business Partner, this role supports the assigned business line and/or area by ensuring the timely delivery of both marketing and business development activities.

Essential Duties and Responsibilities

• Proposal Coordination & Management
  • Manage the proposal development process from opportunity identification through submission.
  • Establish and maintain proposal schedules, compliance matrices, document control systems, and pursuit records.
  • Track proposal milestones, deliverables, reviews, and submission requirements to ensure on-time delivery.
  • Maintain proposal files, resumes, project descriptions, boilerplate content, and related pursuit documentation.
• Proposal Coordination
  • Coordinate proposal activities among technical staff, project managers, business development leaders, subconsultants, and marketing personnel.
  • Facilitate proposal kickoff meetings, review meetings, and debrief sessions.
  • Monitor action items and ensure timely completion of assigned proposal tasks.
  • Coordinate communication and document exchange with teaming partners and subconsultants.
• Proposal Development
  • Prepare, edit, and assemble Statements of Qualifications (SOQs), Requests for Qualifications (RFQs), Requests for Proposals (RFPs), Expressions of Interest (EOIs), and interview materials.
  • Coordinate development of technical narratives, management approaches, project understanding sections, and executive summaries.
  • Tailor proposal content to address client-specific requirements, evaluation criteria, and project objectives.
  • Maintain and update pursuit-related content libraries, project sheets, resumes, and proposal templates.
• Graphic & Production Coordination
  • Coordinate development of proposal graphics, organizational charts, project schedules, infographics, and other visual elements.
  • Ensure proposal documents are professionally formatted and consistent with corporate branding standards.
  • Manage document production, printing, binding, electronic submissions, and final delivery requirements.
• Compliance & Quality Management
  • Review solicitation documents and develop compliance matrices to ensure all client requirements are addressed.
  • Verify adherence to submission requirements, page limitations, formatting requirements, and mandatory forms.
  • Conduct quality-control reviews to ensure accuracy, completeness, and responsiveness.
• Brand & Quality Assurance
  • Edit and proofread proposal documents for clarity, grammar, consistency, and professionalism.
  • Ensure all proposal materials align with company branding, messaging, and quality standards.
  • Verify the accuracy of project information, resumes, references, and qualification statements.
• Pursuit Tracking & Reporting
  • Maintain pursuit and proposal tracking information within the company's CRM and opportunity management systems.
  • Monitor upcoming solicitation opportunities, proposal due dates, and interview schedules.
  • Prepare pursuit status reports and proposal workload forecasts for leadership review.
• Resource Planning
  • Track proposal workload, staffing requirements, and resource utilization across multiple pursuits.
  • Identify potential schedule conflicts and recommend resource adjustments to support priority pursuits.
• Compliance: Follow Bureau Veritas’ Code of Ethics, data-privacy requirements, consent rules, and brand standards in all campaign, event, list, and reporting activities.

Skills

• Exceptional attention to detail and the ability to manage multiple proposals, qualifications packages, interview presentations, and competing deadlines simultaneously in a fast-paced environment.
• Proficiency with Microsoft Office Suite, particularly Word, Excel, PowerPoint, and SharePoint.
• Advanced knowledge and hands-on experience with Adobe InDesign, including document layout, template development, style management, page formatting, graphic integration, production workflows, and preparation of complex, deadline-driven proposal documents.
• Demonstrated experience preparing, formatting, coordinating, and submitting SF 330 Architect-Engineer Qualifications packages for federal agencies and other public-sector clients.
• Ability to create and coordinate proposal graphics, organization charts, process diagrams, schedules, maps, infographics, and other visual communication elements.
• Comfortable using approved AI tools to improve productivity, support proposal development, summarize technical content, refine narratives, perform quality reviews, manage content libraries, and assist with proposal planning.
• Excellent written and verbal communication skills with demonstrated ability to edit, proofread, and organize technical and non-technical content into clear, compelling, and client-focused proposal documents.
• Fluent English required. Additional proficiency in Spanish is highly desirable.

Competency

• Exceptional attention to detail and ability to run multiple campaigns and events in parallel.
• Working knowledge of Salesforce and/or Pardot (or comparable CRM/automation); strong Excel/Sheets.
• Experience executing B2B trade shows or events, including lead capture.
• Fluent English required. Additional proficiency in Spanish and/or Portuguese is highly desirable.

Physical and Environmental Conditions

• Sitting for long periods: The nature of office work often requires extended periods of sitting at a desk and using a computer.
• Repetitive movements: Tasks like typing and using a mouse involve repetitive hand and arm movements.
• Operating standard office equipment: Proficiency with computers, printers, scanners, fax machines, and other typical office equipment is generally expected.
• Occasional lifting and carrying: Depending on the specific role, lifting and moving materials (e.g., boxes of files, supplies) up to a certain weight may be required.
• Work Environment: Offices are typically indoors with climate control, but temperatures can fluctuate. Noise levels can vary, and employees may be exposed to occasional dust or electrostatic radiation from computer screens.

Travel Requirements

• None