[Hiring] Executive Assistant, Marketing Specialist @Inside Out Hiring

Role Description

Are you a proactive, detail-oriented marketing project coordinator who excels at funnel quality assurance, executive support, and leveraging AI to streamline operations? We are seeking a full-time Executive Assistant, Marketing Specialist based in South Africa or LATAM to serve as the operational right hand to the Chief Marketing Officer of an innovative IT vocational school!

Key Responsibilities

• Marketing Project Oversight: Track and manage multiple concurrent marketing initiatives across the organization, ensuring milestones, asset handoffs, and deadlines stay on schedule.
• Funnel & Landing Page QA: Review conversion funnels and landing pages for flawless functionality, layout precision, copy accuracy, and form integrations, troubleshooting and resolving issues independently.
• AI Workflow Automation: Build and maintain automated, AI-driven workflows using tools like Claude and Claude Design to increase overall marketing output and speed.
• Inbox & Dashboard Governance: Manage executive inbox triage and maintain structured dashboards to give leadership real-time visibility into project priorities and bottlenecks.
• Process Optimization: Proactively audit marketing workflows, identifying inefficiencies and proposing practical systems improvements.
• Cross-Functional Coordination: Liaise between internal team members and external contributors to ensure tight alignment on goals and deliverables.

Qualifications

• Experience: 3–5+ years of proven experience in marketing support, project coordination, operations, or marketing project management.
• Funnel & CRM Literacy: Hands-on experience with CRMs and landing page/funnel builders, with the technical troubleshooting ability to resolve broken workflows or layout glitches independently.
• AI Fluency & Critical Judgment: Demonstrated proficiency using AI tools (such as Claude) as a strategic thinking partner while applying sharp human discernment and quality control to all outputs.
• Design & Creative Eye: Strong visual sensibility and design awareness, capable of reviewing or producing marketing assets that align with high creative standards with minimal revision.
• Mindset & Communication: Solutions-first communication style—bringing answers and recommendations rather than just escalating problems; flawless spoken and written C1 English for daily US executive collaboration.

Requirements

• C1 English level is required. The selected candidate will be speaking strictly in English during their whole shift.
• Please submit your resume and audio recording in English.

Benefits

• Salary: $2,500 – $3,000 USD / month
• Work Schedule: Monday to Friday, Mountain Time (MT) business hours
• Target Start Date: ASAP