[Hiring] Event Logistics Coordinator @Career Centre

Role Description

We’re looking for an Events Operations Coordinator to support the logistics, travel coordination and operational details behind a variety of Marketing and go-to-market (GTM) initiatives.

In this role, you’ll work across multiple projects at once, coordinating everything from event materials, vendors and shipments to travel, accommodations and other logistical requirements. You’ll work closely with our Events team and Marketing partners to make sure the right people, materials and information are in the right place at the right time.

• Provide logistical and operational coordination across multiple Marketing and GTM initiatives, partnering with event owners and Marketing teams on requirements, timelines and dependencies.
• Coordinate logistics for events, trade shows, partner activities and roadshows, including registration, materials, signage, equipment, shipments, deliveries and returns.
• Coordinate Marketing and GTM travel, including hotel and destination research, flights, accommodations, ground transportation, room blocks and group travel, keeping travellers informed and troubleshooting when plans change.
• Work with hotels, venues, suppliers, shipping providers and warehouses, and help track inventory of promotional and reusable event materials.
• Support invoice tracking, expense administration, documentation and project close-out, following established procurement and approval processes.
• Follow up on tasks, deadlines and outstanding requirements, flagging risks early and keeping stakeholders informed.
• Improve how we work by building checklists, templates and processes, and identifying opportunities for automation and AI.

Qualifications

• 2-4 years of experience in project coordination, event coordination, marketing operations, travel coordination, hospitality or a related field.
• Experience supporting multiple projects, timelines and stakeholders at the same time.
• Strong organizational skills, attention to detail and follow-through, with the ability to keep work moving without constant direction.
• Excellent English skills, both spoken and written; fluency in French is an important asset.
• Experience coordinating with vendors, suppliers, hotels or other external partners.
• Strong written and verbal communication skills, and the ability to prioritize and solve logistical problems when plans change.
• Comfort learning project management, event and travel tools, and curiosity about simpler, smarter ways to work.

Requirements

• Conference, trade show, roadshow or partner event support, including corporate or group travel.
• Asana or a similar project-management platform, or travel- and event-management platforms.
• Coordination of shipping, inventory, promotional materials or event assets.
• Background in B2B technology, SaaS or partner marketing.

Benefits

• A fast-paced work environment that adapts to you.
• Beautiful offices for meetups and collaborative work (Sherbrooke and downtown Montréal).
• State-of-the-art technology and tools.
• A results-oriented culture where talent, action, and thinking outside the box are given due recognition.
• Generous and caring colleagues of various professional and cultural backgrounds.
• Opportunity to recommend quality talent from your network through our generous referral program.
• A flexible total compensation offer.
• A base salary ranging between $49,000 and $70,000 annually.
• Vacation time that considers your previous experience.
• Advanced paid hours to recharge your batteries (holidays and mobile days).
• A corporate discount program to help you save at merchants in your community.
• Considerable growth opportunities.
• Proximity to your direct manager and open, honest communication to support your development.
• Multiple initial and on-the-job training opportunities and tools to track your progress and help you scale up in your career.
• Last but not least: “Sherweblife” - a rich calendar of activities that allow us to gather virtually and face-to-face throughout the year.