[Hiring] Logistics Coordinator @Gitxsan Environmental Services

Role Description

The Logistics Coordinator is responsible for coordinating, scheduling, and dispatching resources for projects within our primary subsidiaries, Gitxsan Safety Services and Gitxsan Environmental Services. This role requires collaboration across operational business units, including HR, Safety, Project Management, and Operations, to ensure seamless deployment and support for field staff and projects. Key responsibilities include:

• Managing client communications
• Developing cost estimates
• Scheduling in UKG and Airtable
• Organizing project logistics
• Supporting field staff with any project-related inquiries

Key Responsibilities

• Coordination & Scheduling:
  • Coordinate and schedule personnel and resources for projects, ensuring alignment with Gitxsan Safety Services and Gitxsan Environmental Services needs.
  • Manage scheduling in UKG and Airtable, overseeing daily timesheet reviews and ensuring accuracy for payroll and billing.
• Client Communication & Dispatch:
  • Respond promptly to client emails and calls, addressing requests for resource deployment, rates, and project support.
  • Monitor and respond to client inquiries, ensuring resource availability and timely communication regarding project requirements and updates.
• Cost Estimates & Documentation Preparation:
  • Develop cost estimates, including rates, disbursements, and scopes of work, for client review and approval.
  • Ensure safety plans and pre-work documentation are prepared, submitted, and approved before project deployment.
• Field Staff Coordination & Support:
  • Contact field staff to confirm availability for assignments, using calls, emails, and messaging platforms to coordinate scheduling.
  • Serve as the point of contact for field staff questions and concerns, directing them to appropriate resources (e.g., HR, Safety) as needed.
• Project Logistics & Hotel Arrangements:
  • Identify and arrange project-specific logistics, including hotel bookings and travel arrangements, ensuring clear communication with staff and management.
  • Coordinate with Accounts Payable for accurate project coding on accommodations and other expenses.
• Operational & Cross-Departmental Collaboration:
  • Work closely with HR to ensure field staff documentation is up-to-date and compliant before deployment.
  • Collaborate with Project Management and Safety teams to maintain high standards of safety and efficiency across all deployments.

Qualifications

• Education: Post-secondary degree or diploma in Logistics, Business Administration, or related field.
• Experience: Minimum of 2-3 years of experience in logistics coordination, dispatching, or project support, ideally within safety or environmental services.
• Familiarity with scheduling software such as UKG or similar platforms preferred.
• Skills:
  • Proficient in Microsoft Office Suite; experience with scheduling software (UKG), Airtable (AT), Safety Management Systems through SiteDocs and project management tools.
  • Strong verbal and written communication skills, with the ability to handle multiple tasks and prioritize effectively.
  • Exceptional problem-solving and multitasking abilities, with strong attention to detail.
  • Ability to work in a fast-paced environment with sudden changes.
• Preferred Attributes:
  • Indigenous Cultural Knowledge: Familiarity with Gitxsan or Indigenous communities and values.
  • Adaptable & Proactive: Comfortable working in a fast-paced environment and responding quickly to changing client needs and priorities.
  • Interpersonal Skills: Able to build strong working relationships with internal teams and field staff, promoting open communication and support.
  • Navigational Skill: Familiarity with BC Roads, ability to read maps and give clear direction. Ability to catalog local landmarks.

Benefits

• Competitive salary and benefits
• Professional growth opportunities within a collaborative and culturally rich environment
• A supportive work culture with an emphasis on community impact