[Hiring] Email Marketing Operations Assistant @Decentralized Masters

Role Description

We're looking for a highly organized, detail-oriented assistant to support the day-to-day execution of our email marketing campaigns across multiple brands. This is primarily an execution and operations role, not a copywriting or strategy role. Your responsibility will be to ensure campaigns are loaded, checked, scheduled, and sent accurately and on time.

Key Responsibilities

• Load and schedule 7 Future Finance campaigns per week on ActiveCampaign / Iterable (free newsletter).
• Load and schedule 5 paid newsletter campaigns per week on Beehiiv.
• Assist with scheduling 1–2 daily email broadcasts for Decentralized Masters.
• Upload provided copy, subject lines, preview text, images, and links.
• Ensure campaigns are sent to the correct audience segments at the correct times.
• Thoroughly QA emails before scheduling, including formatting, links, tracking, segmentation, and send settings.
• Maintain campaign calendars and trackers.
• Flag missing information, inconsistencies, or potential mistakes before campaigns go live.
• Assist with last-minute scheduling changes when needed.
• Schedule/segment SMS broadcasts as we roll out SMS campaigns.

Who You Are

Attention to detail is the #1 priority for this role. We're looking for someone who takes ownership of their work and can be trusted to execute accurately without constant supervision.

Key Qualities

• Excellent attention to detail: Catches mistakes in links, formatting, targeting, scheduling, messaging (user experience), etc.
• Ownership and good judgment: Doesn't blindly follow instructions. Proactively flags anything that looks incorrect or unusual and asks questions when needed.
• Reliability: Consistently meets deadlines and ensures campaigns are ready on time.
• Organization: Can manage multiple brands, campaigns, and schedules without letting things slip.
• Ability to follow processes: Comfortable working with SOPs, checklists, and established workflows.
• Proactive communication: Flags blockers early rather than waiting until the last minute.
• Independent execution: Can take responsibility for recurring tasks after training.
• Tech-savvy and trainable: Comfortable learning new software and picking up tools quickly.

Experience Requirements

• Prior experience with email marketing platforms is NOT required. We're happy to train the right person.
• Experience with ActiveCampaign, Iterable, Beehiiv, or similar email marketing platforms is a plus, but what matters most is being detail-oriented, reliable, tech-savvy, and a fast learner.

What You Won't Be Responsible For

• Writing email copy or subject lines.
• Developing email marketing strategies.
• Creating offers or promotional campaigns.

Availability

Must be available and responsive between 9:00 AM and 3:00 PM Eastern Time (ET) on working days to coordinate campaign scheduling, handle time-sensitive requests, and make any necessary adjustments.

Benefits

• Competitive salary.
• Company offsites.
• Remote work.
• High ownership, high-impact role.