[Hiring] Administrative Assistant @Pavago

Role Description

• Campaign Management: Plan, build, and execute outbound email campaigns targeting business owners, with a monthly volume of 50,000 emails sent reliably and on schedule.
• Platform Ownership: Operate Smartlead and Inboxlogy day-to-day — configuring sequences, managing sending accounts, monitoring deliverability, and troubleshooting issues as they arise.
• Deliverability Monitoring: Track inbox placement rates, bounce rates, spam complaints, and domain health; take corrective action before problems compound.
• Audience Segmentation: Maintain and organize prospect lists, ensuring contacts are correctly segmented by industry, title, or funnel stage to keep messaging relevant and response rates healthy.
• Copywriting & Optimization: Write and A/B test subject lines and email body copy tailored to a B2B audience of business owners; iterate based on open, click, and reply data.
• Reporting: Pull campaign performance reports, surface key metrics, and communicate what is working and what needs to change.

Qualifications

• Proven hands-on experience running high-volume outbound email campaigns in a B2B context — 50,000+ emails per month is the operational baseline, not the stretch goal.
• Direct experience with Smartlead and Inboxlogy; you know the platforms well enough to configure, troubleshoot, and optimize without a tutorial.
• Solid understanding of email deliverability fundamentals: SPF, DKIM, DMARC, domain warm-up, sending limits, and reputation management.
• Experience prospecting or marketing to business owners; you understand the mindset, the inbox competition, and what cuts through.
• Strong written English — clear, concise copy that sounds human and earns replies.
• Comfortable working independently, managing your own schedule, and flagging blockers proactively without waiting to be asked.

Requirements

• Owns outcomes, not just tasks: You treat deliverability and reply rates as your personal responsibility, not a shared problem to escalate.
• Data-driven by default: You check dashboards before anyone asks, and you come to conversations with numbers, not hunches.
• Proactive communicator: You surface issues early, document what you have tested, and share results without prompting.
• Precise and methodical: At 50,000 emails a month, small configuration errors become large problems — you slow down to get details right.

Typical Day

• You start by reviewing overnight campaign performance in Smartlead — checking send rates, deliverability signals, and any domain flags that need immediate attention.
• You adjust sending schedules or rotate mailboxes if anything looks off.
• Mid-morning shifts to list hygiene and segmentation work, making sure the next batch of prospects is correctly filtered and uploaded.
• You spend part of the day drafting or refining email copy, running A/B tests on sequences that have enough data to draw conclusions.
• You wrap up by updating a short performance log so stakeholders have visibility without needing to ask.
• Most of the work is async and self-directed.

Salary / Hours / Location

• Location: Open to candidates from anywhere — fully remote.
• Compensation: Salary + incentive pay for qualified leads and deals closed.

Interview Process / Qualifying Questions

• Every Pavago candidate goes through an AI rating pass, a recruiter screen, and a client interview before placement. This ensures the shortlist the client sees is already filtered for baseline skills, communication quality, and role fit.
• Walk me through a high-volume outbound email campaign you have managed — what was the monthly send volume, what tools did you use, and what were the results?
• How have you diagnosed and resolved a deliverability problem in the past? What were the symptoms, the cause, and the fix?
• What is your process for warming up a new sending domain before scaling volume?
• Have you written email copy targeting business owners specifically? What approach tends to generate replies from that audience?
• How do you currently use Smartlead and Inboxlogy together in your workflow — what does each platform handle?