[Hiring] Virtual Legal Executive Assistant @VaVa Virtual Assistants

Role Description

We are looking for a skilled Executive Assistant with direct legal experience who can own the client relationship and provide back-office support to attorneys and law firms. You will keep calendars, case files, and deadlines in order for professionals who spend much of their time in court or on the road, so they can focus on their clients’ matters. Self-motivation and professional discipline are essential, because attorneys will rely on you to protect their time and their clients’ confidentiality. Adaptability matters just as much, since the work changes with each firm, practice area, and system you are asked to use.

Beyond your client work, you will be part of a contractor community that genuinely invests in one another’s success. Regular calls with clients and fellow contractors keep you connected to the broader VaVa team, and every interaction is an opportunity to reflect our mission, vision, and values.

Qualifications

• Must reside and be authorized to work in the United States.
• At least 3 years of demonstrated experience in an executive or administrative support role, including direct support to at least one executive.
• At least 1 year of direct experience working with a practicing attorney, firm, or legal team.
• At least 1 year of experience working full-time in a virtual or remote capacity.
• Solid understanding of legal terminology and processes, including litigation, depositions, legal research, and the drafting and filing of legal documents.
• Demonstrated ability to adapt legal administrative skills across practice areas, firm types, and client systems.
• Available at least 20 hours per week to support high-touch (daily), deliverable-focused clients.

Requirements

• Represent VaVa Virtual Assistants in a Positive & Professional Manner
• Demonstrate a strong work ethic and positive attitude with attorneys, their clients, court staff, and outside vendors.
• Ensure all communication reflects VaVa’s standards of professionalism and care.
• Actively contribute to a thriving contractor culture by embracing VaVa’s values.
• Take Ownership of Client Satisfaction
• Manage day-to-day account activities reliably, and learn each attorney’s practice, active matters, and working preferences well enough to support them accurately.
• Anticipate client needs and communicate progress consistently so clients always know where deadlines and matters stand.
• Protect attorney-client confidentiality in every task and every tool you use.
• Handle challenges independently without letting quality slip or client confidence waver.
• Track engagement hours and flag early when adjustments are needed to sustain service.

Company Description

VaVa Virtual Assistants is a remote company based out of Atlanta, Georgia, built on the belief that businesses thrive when they have the right support behind them. We connect clients across industries like nonprofit, legal, coaching, and finance with skilled virtual professionals who bring genuine expertise to the work. Our team may be distributed, but the culture is deeply connected through daily conversation, project collaboration, and regular all-company virtual gatherings.