[Hiring] Senior Litigation Docketing Specialist @Fish & Richardson P.C.

Role Description

Join Fish’s team in our fast-paced Litigation Practice Systems Department as a Senior Litigation Docketing Specialist. This role is part of The Hub, Fish’s remote-first group of professionals. Hub employees work primarily from home with no expectation of a regular in-office presence.

How Will You Make a Difference?

• Independently review legal documents and litigation correspondence to accurately calculate, record, and disseminate docket dates pursuant to applicable court rules procedures, including:
  • Understanding source documents
  • Reviewing court dockets as needed
  • Verifying jurisdiction, court/venue, and relevant authorities
  • Analyzing and verifying calculated dates and adjusting for federal, state, statutory, or agency rules as well as local rules and practices
• Accurately enter all deadlines for firm litigation matters into Milana, the firm’s litigation docketing platform.
• Provide proactive support to litigation teams and coordinate with the docketing attorneys to ensure all deadlines are docketed correctly.
• Quality review own work product according to internal department protocols and demonstrate sound judgment for escalating questions to the Litigation Docketing Manager and docketing attorneys.
• Assist with inter-department training with a particular focus on court rules research and interpretation of those rules. Quality review Docketing Specialists work product.
• Respond to inquiries from the litigation teams regarding docketed events, deadlines, and court rules.
• Prepare and distribute regular docket reports to case teams in accordance with firm policy as well as any additional reports upon request.
• Assist with research regarding court rules for assigned jurisdictions and present to case teams in a thorough and concise manner.
• Maintain and strive to improve processes and procedures to enhance efficiency and minimize risk. Provide suggestions to the Litigation Docketing Manager to assist with improving docketing procedures and workflow.
• Promote the firm’s docketing policies and procedures through all communications with litigation teams and ensure compliance with all department docketing procedures, best practices, and workflows.

Qualifications

• 5+ years’ docketing experience computing deadlines in federal, state, and agency court jurisdictions required, including experience with rules-based docketing systems. Experience with Milana is preferred.
• Thorough knowledge of litigation docketing processes in a law firm is required.
• Must be familiar with federal and state court procedural rules.
• Demonstrated knowledge of the litigation lifecycle required.
• Must be reliable and detail oriented.
• Strong analytical, organizational, communication, time management, and technical skills.
• Must be highly motivated and proactive with strong attention to detail.
• Must be able to exercise independent and professional judgment.
• Must have excellent customer service, a good attitude, and the ability to multi-task.
• Position requires the ability to work under pressure to meet strict deadlines.
• Ability to identify issues, “own the problem,” draw valid conclusions and present same in a clear and concise manner, and work to develop and implement solutions.
• Ability to work well within a team-oriented environment and contribute to effective team relationships.
• Ability to work 8:30-5:30 pacific time regardless of work location.

Benefits

• Competitive pay and discretionary bonus opportunities along with a rich benefits package, including comprehensive medical and dental coverage, generous paid time off, and tuition reimbursement.
• Award-winning retirement and profit sharing plans with employer contribution.
• A family-friendly atmosphere with back-up child care, as well as health and wellness initiatives.
• A positive culture ranked as one of the best in the country in Vault’s 2026 law firm survey.
• The pay range for this position varies by geographic market. Final compensation will be based on a variety of factors including education, experience, skills, professional background, overall qualifications, and location.
• In San Diego and Silicon Valley, the estimated starting pay is $37.36-$46.70 per hour (based on a 35 hour workweek), which is equivalent to $68,000 - $85,000 annually.
• In Chicago and Minneapolis, the estimated starting pay is $34.87-$43.59 per hour (based on a 37.5 hour workweek), which is equivalent to $68,000 - $85,000 annually.

Company Description

As a firm that serves the world’s greatest visionaries, we know that creativity and innovation are the result of seeing the world from multiple different perspectives. Having a diverse team enhances the quality of legal services we provide to our clients, sustains our standing as a premier IP law firm, and strengthens the fabric of our firm.