[Hiring] Senior Contract Specialist @Jefferson Solutions Group

Role Description

Jefferson Solutions Group is looking for a highly qualified individual to serve as a Sr. Contract Specialist to perform the full range of acquisition services in support of a federal agency. This role is remote.

This position support includes both pre-award services that range from pre-award and planning activities, such as assisting with acquisition planning, market research and the defining and documenting requirements, development of acquisition packages, to drafting solicitations, soliciting offers and quotes, evaluating and selecting sources, obtaining required reviews and approvals and creating award documents for execution; and all related post-award contract administration functions, such administering contracts, creating modifications and maintaining contract files, to closing out contracts.

All tasks must be performed in accordance with the Federal Acquisition Regulation, applicable agency policies and guidance, other applicable regulations, policies and statutes, and other internal agency policies. In complying with the required level of effort stated in the contract, the Contract Specialist shall:

• Provide direct acquisition and procurement support on all PMD procurements and acquisitions from inception through award.
• Draft the following:
  • Acquisition Strategy
  • Acquisition Plans
  • Market Research Analysis
  • Determination & Findings
  • Justification for Approvals
  • Independent Government Cost Estimates
  • Requirements documents (Statement of Work, Performance Work Statement, Statement of Objectives, and Statement of Requirements)
  • Assurance Surveillance Plans, as necessary
  • Recommended Evaluation Criteria and Source Selection Plans, as necessary
• Receive and act upon assignment of Purchase Requests (PRs)/Requisitions in the federal agency’s procurement system.
• Review PR packages to understand requirements, determine their complexity and assess the completeness of required documentation.
• Facilitate and participate in Acquisition Integrated Project Teams.
• Coordinate and meet with government stakeholders to understand and collect technical data needed to produce rational and appropriate contracting recommendations.
• Review and/or assist customers and/or CORs with the development of support documents, such as:
  • Acquisition Plans
  • Market Research reports
  • Independent Government Cost Estimates
  • Limited Source Justifications (e.g., JOFOC, SSJ, etc.)
  • Evaluation Factors
  • Requirements Documents (e.g., SOW, PWS, SOO)
  • Technical Evaluations
  • Proposals/Quotes
  • Other supporting documents
• Inform CORs of missing documentation and provide guidance and assistance with developing or completing missing documents.
• Research similar federal agency purchases, when necessary, by accessing archived awards, the Master Requisition Reports or awards in procurement system.
• Provide program office and/or COR with other acquisition related documentation and support.
• Coordinate and assist the Procurement Management Division (PMD) in the development of acquisition milestones.
• Coordinate and attend meetings with senior-level government managers, and other Department stakeholders (i.e., PMD).
• Draft the entire spectrum of pre-award contract documents, such as:
  • Pre-solicitation notices
  • Solicitations
  • Contracts
  • Determinations and findings
  • Justification and approvals
• Create solicitations and solicit quotes/proposals through the applicable government point of entry.
• Facilitate proposal evaluations, research FAR or applicable agency policies and guidance clauses for incorporation into solicitations and awards.
• Provide advisory assistance during source selections.
• Facilitate contracting officer review of postings, solicitations, awards, and files Research SAM.gov.
• Post solicitations, such as RFIs and RFQs to eBuy and notices, solicitations, justifications, intent to award on SAM.gov.
• Update and maintain accurate and complete electronic Contract Files to mirror the COR file in accordance with the FAR.
• Ensure contracts are documented.
• Ensure contract files are documented in the federal agency’s financial management and contractor registration systems.
• Develop, administer, and maintain various existing reports pertaining to pre-award acquisition activities.
• Draft procurement summaries, bid abstracts, solicitations, synopses, contract awards, etc.
• Communicate via email/phone directly with agency customers, PMD staff, contractors and prospective vendors.
• Distribute awards directly to CORs and vendors and upload these to the federal agency’s procurement system.

All aspects of post-award contract administration support include:

• Monitoring and facilitating contract actions and accounting for the internal and external processing lead times.
• Creating modifications and contract documents.
• Documenting and maintaining procedures detailing all aspects of the requisition of professional services, hardware and software, maintenance, and IT equipment.
• Assisting CO/CORs with timely contract close-out support in accordance with FAR 4.804(a).

Qualifications

• Bachelor's Degree in a related field
• Five (5) or more years of federal acquisition related experience.
• Proficiency with pre-award and post-award contract administration duties and responsibilities.
• Demonstrated knowledge of the Federal Acquisition Regulation (FAR).
• Public Trust, the ability to obtain one, required.

Requirements

• Shall possess adequate training and appropriate knowledge, and sufficient work experience necessary to independently perform a wide variety of acquisitions.
• Experience with simplified acquisitions (FAR Part 13, 13.5), Federal Supply Schedule procurements (FAR Part 8.4), negotiated contracts (FAR part 15), and awards of BPAs (FAR 8.4 & 13) and IDIQ contracts (FAR Part 16.5).

Benefits

• Medical, Dental, & Vision
• Retirement Plan Match
• Competitive Annual Leave Package
• Tuition Reimbursement
• Basic and Voluntary Life Insurance
• Disability Insurance
• Employee Assistance Program (EAP)
• Employee Service Day
• Jefferson Training Academy
• Paid Holidays