[Hiring] Practice Assistant @Ogletree Deakins

Role Description

On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up administrative assistance to Program Specialists within the K&I Premium Services department as assigned.

Essential Functions

• Preparing Documents:
  • Using word processing and document management software, prepares and processes correspondence and memoranda as well as complex legal documents.
  • Independently composes and drafts routine cover letters and documents.
  • Proofreads documents and checks for appropriate formatting, spelling, and grammar.
  • Prepares revisions and redlines documents as directed.
  • Prepares documents for e-filing as required.
• Processes Mail:
  • Reviews and routes incoming mail and fax communications.
  • Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required.
  • Ensures that all attachments, exhibits, and enclosures are included.
• Maintains Calendar:
  • Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
• Maintains Files:
  • Maintains paper and electronic files in compliance with internal policies.
  • Performs routine filing and retrieves files as needed.
  • Maintains chronological files and administrative files for assigned attorneys.
• Timekeeping:
  • Prepares time entries for assigned attorneys and submits in a timely manner.
  • Prepares expense reimbursement and disbursement requests.
  • Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville as a back-up for our Program Specialist.
• General Administrative Support:
  • Prepares and processes new matter documents.
  • Receives and screens phone calls and takes messages as required.
  • Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports.
  • Schedules meetings and arranges for conference rooms and meals.
  • Communicates effectively and professionally with clients and with others in the Firm.
  • Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
• The Practice Assistant 2 may be responsible for additional administrative assistance and may, on occasion:
  • Assist with mentoring new office staff.
  • Assist with piloting new software.

Qualifications

• Four or more years of experience as a practice assistant or legal secretary.
• Knowledge of legal terminology, legal documents, and legal processes.
• Accurate typing of at least 70 words per minute.
• Strong computer proficiency in the use of MS Office, document management, time entry, e-filing, and database software.
• Excellent communication skills, written and verbal.
• Understanding of correct grammar, spelling, and punctuation.
• Strong proofreading skills.
• Superior organizational skills including filing, calendaring, and proofreading.
• Time management skills and ability to work independently as well as with a team.
• Regular predictable attendance.

Benefits

• Paid Time Off
• Paid Sick Leave
• 401(k) matching program
• Profit Sharing
• Paid Holidays
• Paid Parental Leave
• Affordable Health and Life Insurance including Dental & Vision coverage
• Health Savings Account / Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses
• Tuition Reimbursement
• Employee Assistance Program

Company Description

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a “Law Firm of the Year” for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Litigation – Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 61 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.

Equal Opportunity Employer.