[Hiring] Paralegal Administrative Assistant @Boomering Inc

Role Description

We are looking for a highly detail-oriented Paralegal Administrative Assistant to support one of our Australian conveyancing clients. In this role, you will manage end-to-end conveyancing administration, handle critical settlement tasks, and ensure all processes align with Australian legal and compliance standards.

This role requires someone who is proactive, organized, and able to manage high-volume matters with accuracy and professionalism.

Key Responsibilities

• Conveyancing & Case Administration
  • Open, manage, and maintain conveyancing files from instruction to settlement.
  • Perform data entry, track milestones, and ensure tasks are completed based on established procedures.
  • Manage correspondence and documentation flow across all matters.
• PEXA Workspace Management
  • Create and manage PEXA workspaces, send/receive invitations, and update matter statuses.
  • Support settlement preparation, lodgements, and workflow coordination.
• Legal Documentation
  • Draft, review, and format Contracts of Sale, transfer documents, settlement statements, letters, and various legal forms.
  • Ensure accuracy and compliance across all documentation.
• Stakeholder Communication
  • Act as a central point of contact for real estate agents, banks, conveyancers, and clients.
  • Respond professionally to phone and email inquiries in a timely manner.
• Financial & Administrative Support
  • Assist with preparing draft invoices, trust requisitions, and settlement adjustments.
  • Support financial and compliance processes related to each conveyancing matter.
• Searches & Compliance
  • Order property searches, certificates, and manage stamping requirements.
  • Track and monitor critical dates to ensure full compliance with Australian conveyancing rules.
• Practice Management Systems
  • Work within platforms such as LEAP, Smokeball, or Actionstep to manage all matter-related activities.

Qualifications

• 4+ years in a combined paralegal and administrative role.
• At least 1 year of recent experience working directly with an Australian conveyancing firm.
• Strong knowledge and hands-on experience using PEXA for settlements and lodgements.
• Working knowledge of Australian property law (residential conveyancing).
• High proficiency in legal practice management software (LEAP, Smokeball, Actionstep).
• Outstanding written and verbal communication skills with a strong client-first mindset.
• Excellent organizational skills and the ability to manage high-volume matters with accuracy and attention to detail.

Benefits

• Genuinely caring Leadership Team
• Competitive salary package
• Company-provided full set-up for desktop/laptop with a back-up internet
• Free pre-employment Medical Assessment (T&C apply)
• HMO on the first day of hire
• 15 Vacation Leaves and 5 Sick Leaves
• Annual Performance Reviews
• Unlimited Employee Referral Incentives
• Employee Loan Facilities
• Social Clubs and Interest Workshops
• Company events where you get a chance to win amazing prizes and be rewarded for your outstanding performance.
• Statutory Benefits: Maternity, Paternity and Solo Parent Leaves, Magna Carta for Women, Retirement Benefits, OT, and Premium Pays