[Hiring] Litigation Legal Assistant @Job Duck

Role Description

Join Job Duck as a Litigation Legal Assistant supporting a busy legal team with a strong focus on civil litigation. You will help keep matters running smoothly day to day by managing filings, legal documents, deadlines, client communication, and attorney support so the legal team can stay focused on moving cases forward. This role is an excellent fit for an experienced litigation professional who has sharp organizational instincts, strong judgment when priorities collide, and the confidence to take initiative without waiting to be told what comes next. You will communicate regularly with clients and team members while keeping work accurate, timely, and organized. If you are proactive, dependable, comfortable receiving direct feedback, and know how to move litigation matters forward, this is an opportunity to make a meaningful contribution in a fully remote legal environment.

Monthly Compensation Range: $1,150 to $1,220 USD

• Handle electronic filing and service of pleadings and other legal documents.
• Draft, proofread, format, and prepare pleadings, correspondence, and other litigation documents.
• Communicate proactively with attorneys and other team members regarding deadlines, case developments, pending tasks, and potential issues.
• Take ownership of assigned work and move litigation matters forward without repeated reminders.
• Assist with call coverage, including answering, screening, and routing calls when needed.
• Track court and matter deadlines closely to help prevent missed filings or last minute time pressures.
• Communicate professionally with clients regarding case status, document requests, onboarding, and next steps.
• Assist with new client onboarding and maintain accurate and organized client and case records.
• Track and record billable time accurately and consistently.
• Organize electronic client files, case records, legal correspondence, and supporting documentation.
• Flag potential issues, missing information, and approaching deadlines early so they can be addressed before they become problems.
• Provide general administrative and legal support wherever the production team needs assistance.
• Follow established firm procedures while maintaining accuracy, confidentiality, professional communication, and timely task completion.
• Manage attorney calendars and keep appointments, legal deadlines, and case related commitments current.

Qualifications

• Full time, remote position
• Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m. CST
• English fluency required
• Strong prior legal assistant experience with civil litigation is required
• Hands on experience drafting and preparing pleadings is required
• Experience managing legal filings and deadlines is required
• Experience accurately tracking and recording billable time is required
• Strong written and verbal client communication skills are required
• Typing fluency and strong document preparation skills are required
• Must be comfortable taking initiative, asking questions, and moving matters forward
• Must be comfortable receiving clear and direct professional feedback
• Must be able to appropriately handle confidential client and case information
• Smokeball CRM experience is preferred but not required
• Software and tools: Smokeball CRM and VXT
• Approximately 2 to 3 phone calls per day

Requirements

• Civil Litigation
• Pleading Preparation
• Legal Document Drafting
• Electronic Filing
• Billable Time Tracking
• Deadline Management
• Calendar Management
• Case Management
• Client Communication
• Written Communication
• Verbal Communication
• Proofreading
• Attention to Detail
• Organization
• Typing Fluency
• Confidentiality
• Professionalism
• Initiative
• Problem Solving
• Accountability
• Adaptability
• Resourcefulness
• Responsiveness
• Time Management
• Prioritization
• Independent Work
• Team Collaboration
• Receptiveness to Feedback
• Smokeball CRM

Work Shift

8:00 AM - 5:00 PM [CST][CDT] (United States of America)

Languages

• English

Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.