[Hiring] Litigation Case Manager @CEO Lawyer Personal Injury Law Firm

Role Description

The Litigation Case Manager will be responsible for managing personal injury litigation files, maintaining client communication, coordinating legal deadlines, drafting legal documents, and assisting attorneys throughout the litigation process. The ideal candidate possesses strong personal injury knowledge, excellent organizational skills, and the ability to independently manage a high-volume caseload while delivering exceptional client service. This is an excellent opportunity to join a litigation practice virtually at a small Georgia Personal Injury law firm on a part-time basis. Pay is at $40.00 an hour.

Key Responsibilities

• Case Management & Client Communication
  • Manage personal injury cases from intake through settlement or trial.
  • Conduct regular client update calls and maintain consistent communication throughout the life of the case.
  • Ensure clients remain compliant with medical treatment and follow-up appointments.
  • Maintain detailed and accurate case notes in Filevine and other firm systems.
  • Coordinate with attorneys, paralegals, medical providers, and insurance adjusters regarding case status.
  • Provide outstanding customer service and maintain high client satisfaction.
• Litigation Support
  • Draft complaints, answers, discovery requests, discovery responses, subpoenas, and standard motions.
  • Assist attorneys with trial preparation, hearing preparation, and mediation packages.
  • Prepare, proofread, format, and finalize pleadings and other legal documents for filing.
  • Draft and coordinate non-party discovery requests.
  • Monitor service of process and communicate with process servers.
  • Prepare correspondence related to litigation matters.
  • Coordinate deposition scheduling, notices, and litigation calendars.
  • Maintain litigation timelines and ensure all deadlines are properly calendared.
• Court Filings & Deadline Management
  • Calculate and calendar court deadlines in accordance with state and federal rules.
  • File pleadings and legal documents in state and federal courts.
  • Stay current with court rules, filing procedures, and litigation requirements.
  • Communicate with court personnel regarding filings and case status when necessary.
  • Manage hearing dates, mediation deadlines, discovery deadlines, and trial schedules.
• Medical Records, Claims & Case Documentation
  • Obtain police reports, medical records, billing statements, liens, and insurance documentation.
  • Review and organize case files, evidence, and supporting documents.
  • Draft and send Letters of Representation (LORs) and Letters of Protection (LOPs).
  • Coordinate with medical providers and insurance companies regarding treatment and balances.
  • Follow up on declaration pages, policy information, MedPay benefits, and lien reductions.
  • Ensure all electronic case files and document repositories remain organized and updated.
• Administrative & Operational Support
  • Maintain electronic filing systems and case management software.
  • Assist attorneys with legal research and special projects.
  • Ensure files, correspondence, and case documents meet firm quality standards.
  • Coordinate incoming calls, emails, faxes, and legal correspondence.
  • Support operational efficiency while maintaining confidentiality and professionalism.

Qualifications

• Required
  • Minimum 4 years of personal injury litigation experience.
  • Experience handling personal injury cases in both pre-litigation and litigation stages.
  • Strong understanding of:
    • Complaints and pleadings
    • Discovery process
    • Depositions
    • Motions practice
    • Court filing procedures
    • Litigation timelines and deadlines
  • Experience drafting:
    • Complaints
    • Discovery responses
    • Discovery requests
    • Subpoenas
    • Standard motions and responses
  • Experience with client case management and communication.
  • Excellent written and verbal communication skills.
  • Strong organizational skills and exceptional attention to detail.
  • Ability to work independently in a remote environment.
  • High level of professionalism, accountability, and initiative.
• Preferred
  • Experience using Filevine or similar case management software.
  • Experience with Georgia personal injury litigation.
  • Trial preparation experience.
  • Strong proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).