[Hiring] Licensing Specialist @Caretria

Role Description

The Licensing Specialist oversees corporate licenses and renewals for all CareTria warehouse facilities. The role tracks deadlines, prepares filings, coordinates with regulators, maintains records, and supports compliance research, audits, FDA and DEA registrations, NABP accreditation, and DSCSA reporting for 3PL and distribution operations.

Qualifications

• Bachelor's degree or 5–7 years of related compliance, licensing, or agency reporting experience; equivalent experience considered.
• Preferred Experience:
• Pharmaceutical distribution or warehousing experience preferred.
• Two or more years of federal/state licensing or compliance experience in pharmaceutical wholesale distribution, 3PL, or another FDA-regulated warehouse environment.
• Experience with state board portals, license tracking systems, and NABP accreditation preferred.
• Notary Public certification is a plus.

Requirements

• Knowledge of pharmaceutical distribution and federal/state requirements, including PDMA, DSCSA, FDA, DEA, and wholesale distributor and 3PL licensing standards.
• Understanding of licensing, registration, trading partner, FDA reporting, designated representative, surety bond, and controlled substance requirements.
• Ability to prepare submissions and maintain compliant electronic records under Good Documentation Practices, ALCOA+, and applicable 21 CFR Part 11 requirements.
• Strong research, analytical, communication, organizational, customer service, and attention-to-detail skills; able to manage deadlines, escalate issues, and maintain confidentiality.
• Proficient in Microsoft Office and able to learn business and warehouse systems.

Benefits

• Access to health, dental, and vision insurance.
• Retirement plan options.
• Paid time off.
• Paid parental leave.
• Employee assistance programs.
• Other perks.
• Eligible employees may also have access to performance bonuses.

Physical Demands

• Frequently required to sit and occasionally required to stand or walk; regularly uses a computer and standard office equipment for extended periods.
• Occasionally lifts and/or moves files or materials up to 10 lbs.
• May require occasional travel to warehouse/distribution facilities and support of audits or inspections, in person or remotely, as needed.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.