[Hiring] Legal Operations Specialist and Paralegal @Ithaka

Role Description

We are looking for a motivated, detail-oriented Legal Operations professional and Paralegal to support the day-to-day work of ITHAKA’s Office of the General Counsel. Reporting to the Senior Legal Operations Manager, you will administer ITHAKA’s technology-enabled legal team’s systems, including:

• Contract Lifecycle Management System (Conga Contracts, currently migrating to Ironclad)
• DocuSign e-signature system
• Jira legal matter management system

You will help improve processes and workflows and support legal systems’ users across the organization. Additionally, you will assist with:

• Routine corporate filings
• Legal drafting
• Template and clause library maintenance
• Research
• Special projects

The Legal Operations professional and Paralegal will support work involving ITHAKA’s products and services, including JSTOR, Ithaka S+R, and Portico.

Qualifications

• Four years minimum relevant experience with Ironclad
• Excellent skills in analytical thinking
• Exceptional organizational skills
• Ability to identify and resolve problems in a timely manner
• Ability to communicate effectively with members of other units
• Solid computer and technology skills, including proficiency with Microsoft Office products, Google Suite products, Jira, Slack, and MS Teams

Requirements

• Serve as an administrator for the legal operations systems
• Manage user accounts, handle training and troubleshooting
• Coordinate onboarding of new users, departments, or groups
• Gather requirements and organize user testing and training
• Coordinate and execute system migration activities
• Develop and update training materials and user manuals
• Conduct training sessions
• Prepare and coordinate routine corporate filings
• Maintain a filing calendar and track deadlines

Benefits

• Starting salary ranges from $80,000–$95,000 per year
• Medical, dental, and vision plans
• Employer-paid 10% retirement contribution
• Paid parental and caregiver leave
• 22 days of paid time off
• 11 paid holidays
• Up to 12 sick days
• Wellness benefits