[Hiring] Legal Operations Administrative Assistant @Job Duck

Role Description

Join us as a Legal Assistant and play a key role in supporting attorneys and paralegals in a fast-paced legal environment. In this position, you will contribute to the preparation of legal documents, coordinate critical schedules, and help ensure deadlines are consistently met. Your ability to stay organized, communicate effectively, and navigate legal systems will directly impact case progress and team efficiency. This role is ideal for someone who thrives in a collaborative environment and takes pride in being a reliable, proactive partner to legal professionals. If you enjoy problem-solving, working with details, and continuously learning, this opportunity offers meaningful daily impact and growth.

• Monthly Compensation Range: $1,150 USD to $1,220 USD.

• File documents within court systems following established procedures
• Manage calendaring and perform date calculations to ensure compliance
• Schedule appointments, hearings, and deadlines
• Prepare initial drafts of discovery requests and client communications
• Review, proofread, and finalize legal documents for accuracy
• Prepare legal forms and documentation
• Support attorneys with daily legal tasks and case-related activities

Qualifications

• Prior experience as a Legal Assistant or Paralegal
• Civil Litigation knowledge or experience preferred
• Ability to draft discovery requests and client communications
• Strong calendaring and deadline management skills
• Experience reviewing, proofreading, and filing legal documents

Requirements

• Minimum of 1 year of experience as a legal assistant, or in a legal support role and/or related Bachelor's degree in legal studies.
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Research and analytical thinking capabilities
• High level of attention to detail and accuracy
• Ability to handle confidential information with integrity and discretion
• Tech-savvy with the ability to adapt to legal software
• Problem-solving mindset with resourcefulness
• Collaborative team player with a proactive approach
• Dependable and accountable work ethic
• Ability to work independently and take initiative
• Positive, professional attitude with confidence in communication
• Willingness to learn and grow within the role

Benefits

• Location: Remote (supporting a California-based team)
• Time Zone: PST (Pacific Standard Time)
• Schedule: Monday to Friday, 8:00 AM to 6:00 PM PST

Software and Tools

• CRM: Clio
• VoIP: RingCentral
• Communication: Slack
• Email and Calendar: Outlook (via Clio)

Work Shift

• 8:00 AM - 5:00 PM [PST][PDT] (United States of America)

Languages

• English

Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.