[Hiring] Legal Executive Assistant @Law Offices of Sabrina Li

Role Description

We are seeking a highly organized, adaptable, and Mandarin-English bilingual professional to support our attorneys, clients, and internal teams in a fast-paced law firm environment. This is a cross-functional role designed for someone who is eager to learn, comfortable communicating with clients, and capable of supporting both legal and client-facing operations. Depending on the candidate’s strengths, experience, performance, and the firm’s evolving needs, the role may develop toward greater responsibility in legal case support, client services, intake coordination, or a combination of these areas.

Key Responsibilities

• Provide administrative and coordination support to attorneys and internal teams, including document organization, scheduling, follow-up, correspondence, and workflow management.
• Assist with the preparation, formatting, organization, and filing of legal documents, applications, supporting evidence, and other case-related materials under attorney supervision.
• Communicate professionally with clients and prospective clients in both Mandarin and English through phone, email, messaging platforms, and other approved communication channels.
• Maintain accurate and up-to-date client and case records in CRM and case management systems, including documenting interactions, tracking follow-ups, monitoring progress, and organizing digital files.
• Support the client intake process as needed by screening inquiries, identifying client needs, scheduling consultations, gathering preliminary information, and guiding prospective clients through next steps.
• Build and maintain positive working relationships with clients, attorneys, business partners, third parties, and internal team members.
• Monitor deadlines, coordinate outstanding items, follow up on required information, and help ensure that client and case-related matters move forward efficiently.
• Use legal technology, CRM platforms, productivity tools, and AI-assisted systems to improve organization, communication, accuracy, and workflow efficiency.

Qualifications

• Bachelor’s degree required.
• Prior experience working in a law firm is highly preferred; experience may be in legal support, administration, client services, intake, case coordination, or a related function.
• Fluent in Mandarin and English, both written and spoken.
• U.S. immigration law experience is preferred but not required.
• Strong interest in learning U.S. immigration processes, legal workflows, and client service standards.
• Excellent communication, organization, follow-up, and relationship-management skills.
• Ability to adapt to different responsibilities and work effectively across legal, administrative, and client-facing functions.
• Comfortable using CRM systems, case management platforms, productivity tools, and new technology.
• Strong attention to detail, sound judgment, and the ability to handle confidential information professionally.

Benefits

• Supportive & Growth-Oriented Environment
• Comprehensive training and onboarding to support your success
• Ongoing opportunities for professional development and career advancement
• Collaborative and empowering culture within a global legal team
• Exposure to a wide variety of U.S. immigration matters, legal workflows, and client service processes
• Flexible Remote Work
• Fully remote position based in Asia
• Flexible scheduling to support productivity and work-life balance
• Work from the comfort of your home with no commute
• Competitive & Rewarding Benefits
• Competitive compensation commensurate with experience and qualifications
• Holiday pay for all U.S. federal holidays observed by the firm
• Performance-based bonuses to reward your contributions
• Periodic remuneration reviews to ensure fair and competitive compensation
• Dynamic & Professional Culture
• Be part of a team that values initiative, reliability, and professionalism
• Thrive in an environment that encourages innovation and continuous learning

Working Hours

The scheduling for this role is flexible; however, team members are required to maintain a minimum of 5 hours of overlap with the firm’s operating hours in Pacific Time (PT), subject to operational needs and team coordination.

Application Process

To better evaluate candidate skills, the application process may include a brief writing, communication, or practical assessment in addition to the standard application form and interview process.

Join our team as a Legal Executive Assistant and contribute to a culture of excellence, client advocacy, and operational efficiency while developing your knowledge of U.S. immigration law in a supportive and collaborative environment.

Due to the high volume of applications we receive, contacting our offices by phone, email, or social media regarding this position is strictly prohibited. Any inquiries about application status through these channels will result in automatic disqualification from the hiring process. Our hiring team carefully reviews every submission and will contact qualified candidates directly.