[Hiring] Legal Billing Specialist @Greenberg Traurig

Role Description

Join our Revenue Management Team as a Legal Billing Specialist in our New Jersey Office. We are seeking a highly skilled and meticulous professional who thrives in a fast-paced, deadline-driven environment. As a Legal Billing Specialist, you will provide end-to-end invoice preparation while ensuring efficiency and accuracy in every task.

This role will be based out of our New Jersey office, on a remote basis. This position reports to the Billing Manager of Revenue Management. The candidate must be flexible to work overtime as needed.

Position Summary:

The Legal Billing Specialist will be responsible for the full life cycle of the invoice preparation process while ensuring that all invoices are accurate, compliant with client requirements, and submitted in a timely manner. This role demands strong analytical abilities, exceptional attention to detail, and excellent communication skills to liaise effectively with attorneys, clients, and administrative staff.

Key Responsibilities:

• Edits Prebills via Prebill Viewer and Aderant based on the request from the Billing Attorneys.
• Generates a high volume of complex client invoices via Aderant.
• Ensures that all invoices are compliant with the billing guidelines and that all required supporting documentation is compiled prior to submission.
• Submits ebills via EHub, including all supporting documentation.
• Monitors and immediately address any invoice rejections, reductions, and those needing appeals.
• Responds to billing inquiries.
• Undertakes special projects and ad hoc reports as needed and/or requested.
• Flexibility to attend onsite trainings, work overtime and conduct business travel as needed.

Qualifications

• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
• Effectively prioritize workload and adapt to a fast-paced environment.
• Highly motivated self-starter who can work well under minimal supervision, as well as take a proactive approach in a team setting.
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
• Strong analytical and problem-solving skills.
• Takes initiative and uses good judgment; excellent follow-up skills.
• Must be proactive in identifying billing issues and providing possible solutions.
• Must have the ability to work under pressure to meet strict deadlines.
• Ability to establish and maintain positive and effective working relationships within all levels of the firm.

Requirements

• Bachelor’s Degree or equivalent experience in Accounting or Finance.
• Minimum 3+ years of experience as a Legal Biller required.
• Aderant or Elite/3E preferred, Prebill Viewer, E-billing Hub, Bill Blast.
• Proficiency in Excel required.
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed.
• Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation.

Benefits

• Competitive compensation.
• Discretionary bonus.
• Health insurance with an optional HSA.
• Short term disability.
• Long term disability.
• Dental insurance.
• Vision care.
• Life insurance.
• Healthcare and Dependent Care Flexible Spending Accounts.
• 401K.
• Vacation and sick time.
• Employee assistance program.
• Voluntary programs including accident insurance, life insurance, disability insurance, critical illness and cancer insurance, and pet insurance.
• Commuter and Transit programs may also be available in certain markets.