[Hiring] Legal Billing Specialist @WeAssist.io

Role Description

Our client is hiring a Legal Billing Specialist to become the operational backbone of their billing function. As the firm continues to grow, they're looking for someone who can take full ownership of structured, high-volume billing workflows—ensuring everything runs smoothly, accurately, and on time. By stepping into this role, you'll enable the broader team to focus on strategic initiatives, client relationships, and complex financial work—while you bring consistency and excellence to the day-to-day engine that keeps everything moving.

If you're someone who loves bringing order to complex processes and takes pride in getting the details right every single time, this role is for you.

Qualifications

• Proven Legal Billing Experience (Required) – Strong understanding of billing workflows in a legal environment
• Insurance Defense Billing (Highly Preferred) – Familiarity with carrier rules and e-billing systems
• Detail-Oriented Mindset – Able to spot inconsistencies and prevent costly errors
• Strong Prioritization Skills – Comfortable juggling volume and urgency simultaneously
• Independent Operator – Can learn quickly and execute without constant oversight
• Excel Proficiency – Experience with VLOOKUP/XLOOKUP and data tracking
• Clear Communicator – Proactive, responsive, and aligned with team expectations

Requirements

• Billing & Invoicing Execution
• Coordinate monthly billing cycles by confirming time entries across all timekeepers
• Prepare, review, and finalize pre-bills before submission
• Ensure invoices are accurate, compliant, and aligned with client-specific requirements
• Submit invoices on time, following strict billing guidelines and deadlines
• Open and maintain new matters with correct billing structures and rates
• Support reporting and tracking of billing performance metrics
• Insurance Defense Billing
• Process high-volume invoices (350–420/month) with strict adherence to carrier guidelines
• Ensure all documentation, approvals, and expense rules are met
• Identify and resolve billing issues before submission to prevent reductions
• Navigate and manage submissions across multiple e-billing platforms
• Corporate & Transactional Billing
• Handle a mix of recurring and ad hoc billing requests
• Execute urgent, time-sensitive invoices tied to deal closures or settlements
• Manage flat-fee billing arrangements and custom billing structures
• Prioritize effectively between high-volume and urgent transactional work
• Accounts Receivable Support
• Monitor incoming payments and deduction notices via shared inboxes
• Review and track invoice reductions (50–100/month)
• Maintain and update AR tracking systems using Excel functions (VLOOKUP/XLOOKUP)
• Provide summaries of outstanding issues and upcoming deadlines
• Research invoice statuses through e-billing portals
• Accounts Payable Support
• Manage AP inbox and process incoming expense requests
• Accurately input and code expenses into internal systems
• Ensure all receipts and documentation are properly stored and accessible
• Upload payment data into systems like Bill.com
• Assist with processing and escalating payment requests

Benefits

• Fully Remote Role – Work from home while collaborating with a fast-moving U.S. team.
• Own a High-Impact Role – Be the go-to expert for billing operations
• Career Growth Opportunity – Grow into advanced responsibilities and potentially mentor future hires
• Deepen Your Expertise – Work across billing, AR, AP, and financial workflows
• Make a Real Impact – Your work directly improves efficiency and reduces operational strain.
• 13th Month Bonus
• Permanent work-from-home / remote set-up
• Health insurance
• Dental insurance
• Mental health insurance
• Great starting salary
• Growth opportunity
• Performance-based raises
• Prizes and bonuses