[Hiring] Legal Billing Specialist @Tyson & Mendes LLP

Role Description

Tyson & Mendes is looking for a Legal Billing Specialist to join our Accounting Department. A successful candidate has relative experience working in a law office or professional services firm. The Legal Billing Specialist is responsible for editing, compiling, and submitting attorney billing. Expectations for this candidate include:

• Proficiency with Microsoft Office
• Knowledge of client-based electronic billing platforms
• Experience with Elite 3E (or comparable legal billing software)
• Comfortable communicating with staff, attorneys, clients, and vendors in both written and verbal methods

Responsibilities include:

• Review and edit pre-bills in response to attorney requests; execute preparatory tasks necessary to submit bills electronically, split bills between clients, apply retainer funds, etc.
• Compile and bill attorney/paralegal hours to firm clients based on clients’ guidelines.
• Submit electronic bills through billing websites; resolve any submission issues.
• Maintain the ability to produce a high volume of bills per cycle.
• Review/confirm accuracy of billing and supporting documentation as necessary.
• Research, troubleshoot, and respond to billing issue inquiries.
• Utilize billing guidelines provided by clients; ensure accuracy and adhere to client expectations inclusive of rates, billing frequency, cost management, etc.
• Communicate regularly with Billing Manager to ensure billing expectations are met.
• Work collaboratively with other Billing Specialists to establish short and long-term projects/initiatives related to billing.
• Handle billing exceptions and ensure timely submission of bills while working closely with professional staff.
• Understand technical aspects of billing software and troubleshoot any issues with billing software.

Qualifications

• 3+ years billing experience at a professional services firm; legal billing experience required.
• Demonstrate proficiency with Microsoft Office products (emphasis on Excel and Outlook).
• Experience with legal billing software; preferably Elite 3E.
• Experience with third-party administrative systems, eBilling Hub or similar application.
• Ability to multitask, organize workflow, and use time efficiently.
• Ability to prioritize, anticipate work needs, and show strong attention to detail.
• Experienced with electronic billing, invoice submissions, budgeting, and timekeeper requests.
• Excellent verbal and written communication skills.
• Ability to maintain calm disposition in high-stress environment.
• Willingness to learn; flexibility to adapt to all situations.
• Associate's degree preferred, but not required.

Requirements

• The hourly pay range of $25-34/hour, depending on experience.
• Overtime paid at 1.5× the regular hourly rate, as needed.
• Comprehensive benefits coverage offered, including plans available at zero employee cost (average annual employee contribution for health/vision/dental coverage is $700-1,700).
• Employee Assistance Program through HealthAdvocate.
• Employees receive a monthly technology reimbursement of $60.
• Employees benefit from a 401(k) program that includes a 100% match on the first 3% contributed and a 50% match on the following 4-5%.
• Vacation time is accrued annually at the employee’s base rate.
• Paid parental leave at base pay.

Benefits

• 37.5-hour standard workweek designed to promote balance and prevent burnout.
• Educational reimbursement program for non-attorney eligible team members (up to $3,500 per calendar year).
• Internal diversity and inclusion programs, such as the Women’s Initiative and Young Professionals Initiative.
• Firm-wide charitable giving program.
• Numerous social and off-site events each year to enrich your relationships with your colleagues.