[Hiring] Legal Billing Manager @Boutique Recruiting

Role Description

A well-established law firm is seeking an experienced Legal Billing Manager to lead its end-to-end billing operations in a fully remote environment. This role will oversee monthly billing cycles, electronic billing, insurance carrier requirements, accounts receivable, and billing compliance while partnering closely with attorneys, accounting personnel, and clients to ensure invoices are accurate, timely, and compliant.

The ideal candidate brings 5+ years of legal billing experience, preferably within insurance defense or litigation, along with strong e-billing expertise, advanced Excel skills, and the ability to confidently manage a high-volume monthly billing cycle.

Salary Range: $70,000 - $85,000 / Year DOE

Responsibilities

• Manage the end-to-end legal billing process for insurance defense and litigation matters, including approximately 2,000-2,200 invoices per billing cycle.
• Prepare, review, and submit monthly client invoices and electronic bills, ensuring accuracy, timeliness, and compliance with client requirements.
• Review attorney and staff time entries, expenses, adjustments, and write-offs for accuracy and adherence to billing guidelines.
• Interpret and enforce insurance carrier billing guidelines, litigation budgets, and client-specific requirements.
• Monitor and resolve billing rejections, reductions, disputed charges, unapplied payments, and other e-billing issues.
• Partner with attorneys, paralegals, clients, and insurance carrier billing departments to resolve billing questions and discrepancies.
• Track accounts receivable and collections, analyze billing performance, and prepare management reporting on realization, outstanding balances, and related trends.
• Develop and improve billing procedures, processes, and controls to increase accuracy, efficiency, and collections.
• Support attorneys and case teams with litigation budgets, fee estimates, and billing-related inquiries.
• Supervise, train, and support billing personnel as needed, while maintaining accurate and confidential billing records.

Qualifications

• 5+ years of legal billing experience, preferably within an insurance defense or litigation law firm.
• Strong knowledge of insurance carrier billing guidelines, LEDES billing standards, and legal e-billing requirements.
• Experience managing high-volume billing operations, ideally including approximately 2,000+ invoices per month.
• Hands-on experience with electronic billing platforms, including CounselLink, Legal-X, Tymetrix, or similar systems.
• Experience with ProLaw, Aderant, Elite, BillQuick, Clio, SurePoint, or comparable legal billing and practice management systems.
• Advanced Microsoft Excel skills, including the ability to work with VLOOKUPs and PivotTables, along with proficiency in Microsoft 365.
• Strong understanding of attorney timekeeping, expense billing, billing adjustments, write-offs, accounts receivable, and collections.
• Excellent analytical, organizational, and problem-solving skills, with exceptional attention to detail and the ability to manage competing deadlines.
• Strong written and verbal communication skills, with the ability to work effectively with attorneys, clients, insurance carriers, and accounting personnel.
• Leadership or supervisory experience within legal billing operations preferred.

Benefits

• Fully remote work environment, with working hours aligned to Central or Eastern Time.
• Medical insurance options, including PPO and HSA-compatible plans.
• 401(k) plan with employer matching.
• Company-paid long-term disability coverage.
• Company-paid life insurance.
• Paid sick time and vacation.
• Paid legal holidays.
• Annual discretionary bonus opportunity.
• Complete home-office setup, including laptop, multiple monitors, keyboard, mouse, and VPN access.