[Hiring] Legal Assistant - Personal Injury @Alonso & Alonso Attorneys at Law, PLLC

Role Description

At Alonso & Alonso, we provide personalized attention and services tailored to each client's specific needs. We achieve this through client education, consistent updates, thorough case assessments, and customized legal strategies tailored to each client's circumstances.

Essential Responsibilities and Duties

• Case & Administrative Support:
  • Assist attorneys and paralegals with day-to-day case management tasks across pre-litigation and litigation phases.
  • Maintain and organize digital and physical case files, ensuring accuracy and completeness.
  • Input, update, and track case information in case management systems.
• Document Preparation & Handling:
  • Draft and format legal documents, including:
    • Demand letters
    • Client correspondence
    • Medical record requests
    • Basic pleadings and forms
  • Prepare document packets for filing, service, and client review.
  • Assist with assembling discovery and trial materials.
• Medical Records & Case Documentation:
  • Request, track, and organize medical records, bills, and supporting documentation.
  • Assist in summarizing treatment timelines and expenses for attorney/paralegal review.
  • Ensure all required documentation is collected for case progression and settlement evaluation.
• Client Communication:
  • Serve as a primary point of contact for clients (English/Spanish).
  • Provide updates, request documents, and guide clients on next steps.
  • Support client onboarding and intake processes.
• Coordination & Follow-Up:
  • Communicate with insurance companies, healthcare providers, and third parties.
  • Follow up on outstanding records, claims, and documentation.
  • Schedule appointments, depositions, and meetings.
• Calendar & Deadline Management:
  • Track key deadlines (appointments, document requests, follow-ups).
  • Assist in maintaining attorney and case calendars.
• General Support:
  • Provide administrative support to the PI legal team as needed.
  • Perform additional duties to support case progression and team efficiency.

Qualifications

• 1–3 years of experience in a legal assistant or administrative role (Personal Injury preferred).
• Exposure to personal injury workflows, including medical records and insurance claims, is strongly preferred.
• Experience handling client communication in a professional setting.
• Familiarity with legal documentation and office procedures.
• Experience working in fast-paced or high-volume environments is a plus.

Requirements

• Associate’s degree, legal assistant certificate, or equivalent experience.
• Bilingual: English and Spanish (required).
• Strong written and verbal communication skills.
• Proficiency in:
  • Microsoft Office (Word, Excel, Outlook).
  • PDF editing tools.
  • Case management systems (e.g., Litify, Clio, Filevine – preferred).
• Excellent organization and attention to detail.
• Strong time management and ability to prioritize tasks.
• Professional demeanor and client-service mindset.
• Ability to follow processes while adapting to changing priorities.
• High level of integrity and commitment to confidentiality.

Technical Requirements

• Computer: Intel i5 (8th Gen+) or AMD Ryzen 5 (3000+), or Mac M1+. Min. 8 GB RAM, 256 GB SSD.
• OS: Windows 11 or macOS.
• Monitors: Two screens required.
• Headset: USB wired or wireless.
• Internet: Wired connection, at least 20 Mbps.

Physical Demands

• Regular use of a computer and office equipment.
• Occasional lifting of files (up to 10 pounds).
• Ability to sit, stand, and move as needed throughout the workday.

Equal Opportunity Employment

Alonso & Alonso Attorneys at Law is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We prohibit discrimination and harassment of any kind based on any protected characteristic.