[Hiring] Legal Assistant @State of Washington

Role Description

We are currently recruiting for a Legal Assistant who is driven to excellence, has great attention to detail, and able to handle changing priorities in a professional and calm manner.

As a Legal Assistant, you will offer essential support to our Administrative Law Office by organizing case files, preparing legal documents, and meeting strict deadlines. Your strong communication skills will enable you to effectively interact with both internal staff and external customers, ensuring timely follow-up on requests and inquiries. You will track notices and service of documents to meet statutory deadlines, as well as coordinate document reviews and schedule appointments. As part of our collaborative team, your work will help ensure that the agency takes appropriate, defensible actions, directly contributing to our mission of public safety by helping every Washington resident live, work, drive, and thrive.

• Apply knowledge of various rules and statutory requirements related to the administrative hearing and review process.
• Provide skilled review of Abstract of Driving Record (ADR) as required to process all types of due process requests and analyses ADR to interpret and explain relevant information to customers.
• Create and prepare legal documents for due process reviews as required by rule or law.
• Enter case evidence into the driver’s administrative record, evaluating the accuracy and completeness of the administrative due process evidence.
• Proofread and edit all legal documents for grammar, spelling, and syntax.
• Maintain status of hearing case throughout administrative process.
• Maintain personal and commercial driver-related records, databases, and systems.

Qualifications

• Two (2) years of experience in a legal environment in support of an attorney, administrative law judge(s), industrial insurance appeals judge(s), review judge(s) or equivalent.
• OR a two (2) year degree in Legal Secretary Studies, Paralegal Studies, or related field and one (1) year of legal office experience.
• OR a combination of four (4) years of college education and/or relevant experience.
• Experience must include:
• One (1) year of experience using computer programs such as Microsoft Word, Excel, Outlook, and Scheduler.
• One (1) year providing service to customers on the phone or in person, where explaining rules, policies, and/or procedures are regular daily functions.
• The ability to:
• Understand and follow agency values of respect, trust, diversity, equity and inclusion through behaviors and decisions.
• Promote and support a respectful, equitable, and inclusive workplace for all employees.
• Promote and support respectful, equitable, and inclusive delivery of services to customers.
• Take action to learn and grow.
• Take action to meet the needs of others.

Requirements

• One (1) year of experience composing, formatting, proofreading, editing, and reviewing professional and legal correspondence, emails, memoranda, letters, and other documents using plain language and clear communication principles.
• Experience reading and interpreting a drive record and taking appropriate action based on licensing laws, rules, policies, and procedures to determine and process appropriate actions.
• Experience signing on and verifying data within the court data storage system.
• Experience uploading and updating Microsoft SharePoint.

Additional Conditions of Employment

• Prior to a new hire, a preemployment check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• DOL is committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to ensure that people with disabilities are provided reasonable accommodations.

How to Apply

• Select the apply button at the top of this job announcement.
• Attach a current cover letter explaining your experience as it relates to this position and why you are interested in this opportunity.
• Incomplete applications may disqualify you from eligibility for the position. You must ensure all application areas, including supplemental questions and attachments, are completed in full.
• Candidates who are offered a job with DOL must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.