[Hiring] Legal Assistant @Burke Law

Role Description

Burke Law is looking for a highly organized, proactive Legal Assistant to help keep our firm, client communication, and day-to-day operations running smoothly. This is a role for someone who likes to take ownership. You enjoy keeping track of moving pieces, anticipating what needs to happen next, and making sure work gets across the finish line. You will be responsible for important legal and operational functions across the firm, including:

• Client communication
• Scheduling
• Document and file management
• Internal tracking
• Office coordination
• Process documentation

We’re looking for someone who cares about doing excellent work, takes pride in being dependable, and wants to become a trusted part of how the firm operates.

Qualifications

• Exceptionally organized, reliable, and detail-oriented
• Takes ownership of responsibilities and follows through without prompting
• Thinks ahead, anticipates what needs to happen next, and takes initiative
• Uses good judgment and knows when to move something forward independently and when to ask for review
• Brings potential solutions when identifying a problem
• Communicates calmly, confidently, and professionally with clients
• Can independently manage multiple priorities and deadlines
• Welcomes direct feedback, learns quickly, and puts what you learn into practice
• Enjoys creating order, improving processes, and finding better ways to get things done
• Is comfortable learning new technology and systems
• Takes pride in being someone your team can count on

Requirements

• Serve as a professional and welcoming point of contact for clients
• Schedule potential client intakes and consultations
• Send forms and requested materials to clients
• Follow up with clients on providing information and documents
• Greet clients and ensure they know what to expect next
• Communicate clearly and confidently with clients, vendors, and other outside parties
• Process client payments and provide appropriate follow-up
• Save and file documents according to the firm’s labeling and filing conventions
• Set relevant deadlines upon receiving case documents and notices
• Maintain organized client files
• Archive closed files
• Track outstanding administrative items through completion
• Manage assigned calendars
• Monthly data entry to provide the firm’s revenue information to business consultant
• Set and monitor deadlines for your areas of responsibility
• Identify potential problems before they become urgent
• Escalate issues early when a deadline, client matter, or deliverable may be at risk
• Prioritize your own workload based on deadlines and importance
• Turn existing firm knowledge into clear, usable processes
• Keep Assistant Manual updated
• Create and maintain step-by-step procedures and checklists
• Create and maintain playbook for the firm’s protocols and resources
• Identify recurring work that could be made clearer, simpler, or more efficient

Benefits

• A successful Legal Assistant makes Burke Law more organized, more predictable, and easier to operate.
• Clients receive timely, confident communication.
• You track your deadlines and follow up without prompting.
• You consistently make processes clearer and easier to repeat.
• Attorneys can trust that you are moving your administrative responsibilities forward without oversight.
• Over time, you become the person who knows your areas inside and out.
• You see what needs attention, take initiative, and create systems that make the entire team better.
• When you say you’ve got something, the team knows you’ve got it.