[Hiring] Legal Administrative Assistant @Job Duck

Role Description

As an Executive Assistant with Job Duck, you will play a vital role in keeping daily operations running smoothly while being a welcoming first point of contact for clients. This role is ideal for someone who enjoys wearing many hats and takes pride in supporting both clients and internal teams with care, accuracy, and professionalism. You will contribute directly to client experience, financial organization, and brand visibility through a blend of administrative, bookkeeping, and marketing support. Each day brings variety, problem solving opportunities, and the chance to make a meaningful impact. Candidates who thrive are service-minded, proactive, detail-oriented, and comfortable navigating established processes and systems.

Monthly compensation range: 1,150 to 1,220 USD

• Screen new clients and assist with onboarding and sign-ups
• Support front desk operations and serve as the first point of contact for clients
• Maintain and update client records in Clio systems
• Follow established scripts and internal procedures
• Schedule and post content across social media platforms
• Prepare and send monthly newsletters
• Support light marketing initiatives
• Input and track expenses in QuickBooks
• Assist with invoicing and light bookkeeping tasks
• Answer and manage incoming calls using VOIP systems

Qualifications

• 1 year experience as an Executive Assistant
• High attention to detail and accuracy
• Service-oriented mindset with genuine care for others
• Honest, respectful, and non-judgemental approach
• Sharp problem-solving and critical thinking abilities
• Proactive and efficient work style
• Strong organizational and time management skills
• Adaptability and comfort learning new systems

Requirements

• Work Schedule: Monday-Friday
• Expected call volumes: 6-15
• Location: Remote Eastern Standard Time [EST]
• Work Shift: 8:00 AM - 5:00 PM [EST][EDT] (United States of America)
• Languages: English

Company Description

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!