[Hiring] Legal Accounting Specialist @HireHawk

Role Description

As an Accounting Specialist, you will support the day-to-day financial operations of a busy U.S. law firm. You will take ownership of accurate bookkeeping, reconciliations, transaction processing, reporting, and month-end support using QuickBooks and Microsoft Excel. This is a hands-on individual contributor role for someone who enjoys accurate execution and independent ownership rather than management or CFO-level responsibilities. You will handle confidential financial information, identify discrepancies before they become larger issues, and help the firm maintain reliable financial records in a high-volume environment.

Responsibilities

• Maintain complete and accurate financial records across the firm’s IOLTA trust accounts and business operating accounts.
• Protect client funds by processing trust transactions carefully and keeping IOLTA records current, accurate, and fully traceable.
• Reconcile bank, trust, operating, and accounting records, investigating and resolving discrepancies promptly.
• Process deposits, disbursements, transfers, invoices, expenses, and other financial transactions with close attention to supporting documentation.
• Keep QuickBooks organized and up to date so the firm has dependable financial information available when needed.
• Prepare recurring financial, reconciliation, and transaction reports using QuickBooks and Microsoft Excel.
• Support month-end accounting activities by reviewing balances, organizing records, and completing required reconciliations.
• Communicate clearly with legal and operational team members when information, approvals, or corrections are needed.
• Identify unusual activity, missing documentation, or potential accounting issues and raise them proactively.
• Maintain strict confidentiality when handling client funds, financial records, settlement-related information, and internal business data.

Qualifications

• Bachelor’s degree in Accounting or completed accounting coursework.
• Previous hands-on accounting or bookkeeping experience within a U.S. law firm.
• Demonstrated experience managing both IOLTA trust accounts and business operating accounts.
• Advanced QuickBooks proficiency, including the ability to work efficiently with transactions, reconciliations, reports, and account records.
• Strong Microsoft Excel skills, including formulas, reconciliations, data organization, and financial reporting.
• Bilingual fluency in English and Spanish, with clear written and verbal communication skills.
• Strong accounting fundamentals and the ability to learn new workflows quickly, manage competing priorities, work independently, and maintain accuracy and confidentiality in a busy legal environment.

Requirements

• Accounting experience within a personal injury law firm.
• Experience supporting month-end closing activities for a legal practice.
• Familiarity with settlement-related transactions, client ledgers, or personal injury case accounting.
• Experience improving bookkeeping, reconciliation, or financial reporting processes.

Benefits

• Access to a $200K+ perk marketplace with discounts on 150+ global services.
• Option to withdraw up to 50% of approved earnings before payday.