[Hiring] Docketing Specialist @Ballard Spahr LLP

Role Description

This position supports the firm's Intellectual Property (IP) Practice by managing critical patent prosecution docketing functions and ensuring compliance with established firm and departmental policies and procedures. This role requires extensive and ongoing training, as team members must develop a thorough understanding of complex docketing processes and procedures. Working under the guidance of the Docketing Manager, the incumbent provides administrative and technical support to attorneys and other professionals engaged in patent prosecution, exercises sound judgment and initiative within established guidelines, manages assigned responsibilities independently, and collaborates effectively with colleagues across all firm offices as part of a highly coordinated team environment.

This position is fully remote.

Qualifications

• 5-7 years of substantive patent docketing experience in a law firm or corporate legal department.
• Significant responsibility for patent prosecution docketing.
• Extensive experience with U.S., foreign, and PCT patent docketing.
• Strong understanding of USPTO rules, international patent procedures, statutory deadlines, and national/regional phase requirements.
• Ability to analyze patent correspondence, calculate and verify deadlines, and identify potential docketing issues.
• Strong organizational skills and attention to detail.
• Experience supporting U.S. and foreign patent filings.
• A high school diploma or equivalent is required; additional college or business education preferred.
• Demonstrated reliability, professionalism, and flexibility to work additional hours when business needs require.

Requirements

• Self-motivated with a passion for continuous learning and problem-solving.
• Strong verbal and written communication abilities.
• Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Benefits

• Medical, dental, vision, and life insurance.
• Health savings accounts and flexible spending accounts.
• Short and long-term disability.
• 401(k)-retirement savings plan.
• Paid time off and sick leave.
• Paid holidays.
• Employee assistance program.