[Hiring] Corporate Governance Specialist @Equiniti

Role Description

The Corporate Governance Specialist sits within the Issuer Direct team and supports public-company clients with governance, compliance, and shareholder-meeting activities. The role coordinates accurate, timely delivery of governance-related services and materials, including:

• Annual and special meeting support
• Proxy and shareholder communications
• Regulatory filing coordination
• Maintenance of client records and project documentation

This position serves as a day-to-day operational partner for clients and works closely with internal teams. Success is measured through:

• Accuracy
• Responsiveness
• Adherence to regulatory and client deadlines
• Effective project coordination
• Consistently high standard of client service

Qualifications

• 2+ years of experience in corporate governance, proxy services, issuer services, securities operations, legal or corporate secretarial support, investor relations, compliance, or a related client-service environment.
• Working knowledge of public-company governance and shareholder-meeting processes; familiarity with SEC proxy rules, exchange requirements, and transfer agency concepts is preferred.
• Experience coordinating deadline-driven projects involving multiple internal and external stakeholders.
• Strong attention to detail and a demonstrated ability to review documents, data, and instructions for accuracy and completeness.
• Clear, professional written and verbal communication skills.
• Ability to organize competing priorities, maintain accurate records, and meet fixed regulatory and client deadlines.
• Sound judgment and the ability to recognize risk, protect confidential information, and escalate issues appropriately.
• Proficiency with Microsoft Office, particularly Outlook, Word, Excel, PowerPoint, and Teams; experience with governance, proxy, filing, CRM, or workflow platforms is preferred.
• Collaborative, service-oriented approach with the ability to work independently within established procedures.
• Experience in Proxy voting platforms such as Broadridge and Mediant.
• Bachelor’s degree in business, finance, legal studies, communications, or a related discipline preferred, or equivalent relevant experience.

Requirements

• Coordinate corporate governance projects for public-company clients.
• Maintain project plans, calendars, checklists, client records, approvals, and supporting documentation.
• Assist with the preparation, review, and distribution of proxy materials, meeting notices, ballots, scripts, reports, and other governance-related deliverables.
• Coordinate with clients, counsel, printers, filing agents, transfer agency teams, proxy partners, and other service providers.
• Support regulatory filing workflows.
• Provide day-to-day client support by responding to requests and communicating status, risks, and next steps clearly.
• Monitor voting and meeting-readiness activities.
• Perform quality-control reviews to confirm accuracy and consistency across materials and systems.
• Identify potential timing, data, compliance, or execution risks and escalate concerns promptly.
• Partner across Issuer Direct, Transfer Agency, Proxy, Compliance, Legal, Sales, and Client Services.
• Maintain current procedures, templates, and process documentation.
• Protect confidential client, shareholder, and transaction information.
• Support client onboarding, cross-training, and other team priorities as assigned.

Benefits

• $22.00 - $24.00 hourly

Equal Opportunity Statement

We are an equal opportunity employer and make employment decisions without regard to race, creed, religion, national origin, sex (including pregnancy, gender identity, and sexual orientation), parental status, marital status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, status with regard to public assistance, or any other characteristic protected under federal, state, or applicable local law.

Please note any offer of employment is subject to satisfactory pre-employment screening checks.