[Hiring] Contracts Specialist @Ultra Electronics Group

Role Description

Responsible for the accurate, timely, and compliant management of program-related data, contract deliverables, and documentation. This role ensures that Contract Data Requirements List (CDRL) items and other program documents are properly tracked, verified, delivered, and stored per contractual and organizational requirements. The ideal candidate is detail-oriented, organized, proactive, and comfortable working in a fast-paced, highly regulated environment.

Responsibilities: (including but not limited to)

• Update and maintain the electronic CDRL delivery database and associated tracking tools to ensure accuracy and real-time visibility of deliverable status.
• Update and maintain the program's data repository and all associated data tracking systems, ensuring information integrity and compliance with internal and contractual standards.
• Review, validate, and verify that all documents are correctly marked, formatted, and compliant with data handling and classification requirements.
• Serve as a key liaison with the Program Manager, proactively reporting changes, updates, risks, or issues impacting data accuracy, document delivery, or compliance.
• Develop, implement, and maintain a comprehensive CDRL tracker that monitors delivery milestones, deadlines, and dependencies to ensure all deliverables are completed and submitted on schedule.
• Deliver CDRL items directly to the Government using the designated Program Site, secure portals, or encrypted email, ensuring compliance with all security and data-handling protocols.
• Support audits, internal reviews, compliance checks, and customer requests by preparing accurate records, documentation, or reports as needed.
• Assist in process improvement initiatives related to data management workflows, deliverable tracking, and document control.
• Collaborate with cross-functional teams to coordinate document preparation, updates, and approvals in alignment with program objectives.

Qualifications

• Bachelor’s degree in business administration, Information Management, Data Management, or a related field; equivalent relevant experience may be considered.
• Experience with CDRLs, contract data management, or government program documentation strongly preferred.
• Strong attention to detail, organizational skills, and commitment to accuracy.
• Proficiency with database management systems, document control tools, and tracking systems.
• Excellent communication skills with the ability to work collaboratively across diverse teams.
• Understanding of secure data handling, classification markings, and compliance requirements.
• 2+ years of related experience.

Requirements

• Experience supporting Government contracts or DoD programs.
• Familiarity with program sites/portals (e.g., DoD SAFE, program-specific sites).
• Ability to manage multiple priorities in a deadline-driven environment.
• Attention to detail and organizational skills.
• Proficiency in Microsoft Office (Excel, Word).
• Ability to handle sensitive information.
• Ability to obtain and maintain a government security clearance may be required.

Benefits

• Climate controlled, well-lit and clean work environment!
• Work/life balance that includes up to 140 hours PTO for first year.
• 8 Paid Holidays, with 3 floating holidays.
• 401k Plan with Company Match.
• Educational Assistance Program (Tuition Reimbursement).
• Wellness Program and incentives.
• Company HSA contributions.
• Insurance Benefits that start 1st of the month following hire.
• Eligibility in Company Performance-based bonuses annually.
• Additional Employee Discounts and Perks.