[Hiring] Contract Specialist @US Federal Solutions

Role Description

The Contract Specialist will support VA acquisition activities across pre-award, solicitation, evaluation, award, and post-award phases. The successful candidate will work closely with contracting officers, program officials, vendors, and other stakeholders to help ensure procurement actions are accurate, timely, well-documented, and compliant with federal acquisition requirements.

Key Responsibilities

• Support pre-award acquisition activities for assigned purchase orders, task orders, and contracts, including market research, procurement planning, historical procurement analysis, and review coordination.
• Assist program offices in developing complete and accurate procurement packages, ensuring requirements are ready to proceed through the acquisition process.
• Prepare, edit, and organize solicitation and acquisition file documents, including Requests for Proposals, Requests for Quotes, Invitation for Bids, combined synopsis/solicitations, memorandums, checklists, determinations, and findings.
• Prepare pre-solicitation and solicitation notices for review and posting through appropriate acquisition channels, including SAM.gov, GSA eBuy, NITAAC, NASA SEWP, and agency platforms.
• Support small business procurement actions, including 8(a) offering letters, Small Business Administration coordination, and entry of required information into the Small Business Customer Experience system.
• Coordinate with government-wide acquisition contract vehicles and servicing agencies when procurements are conducted through GWACs or other interagency acquisition methods.
• Assist with vendor communications, pre-proposal conferences, evaluation meetings, and other procurement-related discussions.
• Support technical and past performance evaluations by helping facilitate discussions, organize evaluation materials, assist with scoring and ranking documentation, and prepare source selection support documents.
• Analyze business and pricing elements of offers or quotes, assist with negotiation objectives, document findings, and support discussions and award recommendations.
• Prepare award documents, supporting documentation, award notices, unsuccessful offeror feedback, debriefing materials, and procurement data reports in FPDS.
• Support post-award contract administration, including kick-off meetings, unilateral and bilateral modifications, option notices, administrative actions, and documentation of contract terms and conditions.
• Provide acquisition support and guidance to program officials and contractors on contract administration matters.
• Assist with de-obligation actions across various contract types, including Firm-Fixed-Price and cost-type contracts.
• Create, maintain, and submit complete digital contract files for purchase orders, task orders, contracts, and modifications in accordance with required timelines.
• Respond to data calls, attend workload meetings, and provide timely support to contracting personnel and program stakeholders.

Qualifications

• 3-5 years experience supporting federal acquisition, procurement, or contract administration functions.
• Working knowledge of federal contracting processes, including pre-award, solicitation, evaluation, award, and post-award activities.
• Experience preparing or reviewing acquisition documentation such as RFQs, RFPs, IFBs, combined synopsis/solicitations, memorandums, checklists, award documents, and contract modifications.
• Familiarity with FAR-based procurement requirements, contract file documentation, market research, and acquisition planning.
• Experience supporting vendor communications, evaluation documentation, award packages, and procurement reporting.
• Ability to manage multiple procurement actions, meet deadlines, and maintain organized electronic contract files.
• Strong written and verbal communication skills with the ability to coordinate effectively with contracting officers, program offices, vendors, and other stakeholders.
• Proficiency with Microsoft Office tools, including Word, Excel, Outlook, and Teams.

Preferred Qualifications

• Familiarity with acquisition systems and platforms such as SAM.gov, GSA eBuy, NITAAC, NASA SEWP, FPDS, SBCX, or similar federal procurement systems.
• Experience supporting small business coordination, including 8(a) procurements and SBA documentation.
• Experience with multiple contract types, including Firm-Fixed-Price, task orders, purchase orders, and cost-type contracts.
• FAC-C, DAWIA, or other acquisition-related certification is a plus.

Benefits

• Employer-provided paid Medical / Dental / Vision insurance.
• Employer matching 401K plan.
• PTO
• 11 Federal Holidays
• Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.