[Hiring] Compliance Manager @HOATalent

Role Description

We are seeking a Compliance Manager to lead and scale compliance efforts across our portfolio. This role owns compliance strategy, execution, and continuous improvement—ensuring adherence to regulatory requirements while building scalable systems that support operational excellence.

A core component of this role is ownership of corporate governance and entity-level compliance. This individual will build the systems needed to manage compliance effectively across a growing portfolio of member companies.

Key Responsibilities

• Corporate Governance & Entity Compliance
  • Own entity-level compliance across all portfolio companies, ensuring all entities remain in good standing
  • Manage corporate records, including formation documents, annual reports, and officer/director information
  • Oversee multi-state filing requirements, registrations, and renewals
  • Serve as the internal owner of functions typically supported by registered agent / corporate services providers
• Regulatory Filings & Documentation Systems
  • Oversee required filings, including annual reports, state registrations, and licensing requirements
  • Build and maintain centralized systems to track entity requirements, deadlines, and compliance status
  • Ensure all corporate and compliance documentation is accurate, organized, and audit-ready
  • Standardize documentation practices across entities
• Audit & Quality Assurance
  • Lead internal compliance audits and quality assurance reviews
  • Prepare teams for regulatory audits and external reviews
  • Identify gaps in compliance and operational practices and drive corrective action
  • Maintain clear audit trails and supporting documentation
• Policy & Process Development
  • Develop and maintain compliance-related SOPs, policies, and controls
  • Partner with operations teams to embed compliance into workflows
  • Continuously improve processes for scalability and consistency across the portfolio
• Training & Support
  • Develop and deliver compliance training for managers and staff
  • Provide clear guidance on compliance requirements and best practices
  • Act as a resource for compliance and governance-related questions
• Cross-Functional Collaboration
  • Partner with operations, finance, HR, and leadership teams across all member companies
  • Support onboarding of new acquisitions to ensure compliance and entity setup is completed accurately
  • Align compliance initiatives with broader organizational priorities

Qualifications

• 5+ years of experience in compliance, corporate governance, entity management, or related field
• Experience managing multi-state entity compliance, filings, and corporate records
• Strong understanding of state filing requirements, registered agent processes, and governance best practices
• Proven ability to build and implement systems across multiple entities or teams
• Exceptional attention to detail and organizational skills
• Strong communication and stakeholder management skills
• Ability to operate independently in a fast-paced environment

Preferred Qualifications

• Experience working with or within corporate services / registered agent providers (e.g., Cogency or similar)
• Background in property management, HOA/condo management, real estate, or multi-entity environments
• Familiarity with property management systems (e.g., Vantaca, Yardi, AppFolio)
• Chicago-based or willingness to travel periodically

Benefits

• Remote-first role with preference for Chicago-based candidates
• Competitive salary and benefits package
• Opportunities for professional growth and development
• A dynamic and collaborative work environment