[Hiring] Company Secretary @Griffin

Role Description

Reporting to our Head of Compliance, you'll own our company secretarial function end to end, creating structure, clarity, and confidence at Board level.

• You’ll be a trusted point of contact for the Board, our iNEDs, and senior stakeholders across the business.
• Operating at the heart of decision-making and helping shape how we scale.
• Opportunity to support the legal team with paralegal work (contracts negotiation, NDAs, legal research, and more).

What Success Looks Like

• Full ownership of the board and committee cycle.
• Papers go out on time, minutes are turned around promptly, and actions are tracked and closed without anyone having to chase you.
• Go-to person for the share options scheme and built strong relationships with external advisers.
• Created systems that scale as Griffin grows.
• Senior leadership spends less time on governance administration due to seamless processes.
• Board and iNEDs know who you are and trust you to keep things moving.
• Go-to person for governance questions across the business.

To Do This You’ll Own

• The full board and committee cycle (scheduling, papers, minutes, and action tracking) across the Board, BAC, BRC, P&G, Exco, and internal committees.
• Griffin's governance framework and delegated authorities, ensuring they are up to date.
• Preparing and managing regulatory submissions and notifications to the FCA and PRA.
• Act as a key point of contact for board members, helping information flow smoothly.
• The end-to-end share options scheme and shareholder relations (cap table management, share transfers, AGMs).
• Companies House and statutory filings including director appointments and resignations.
• Support contract reviews, NDA sign-offs, and legal research as a smaller part of the role.

Qualifications

• Relevant experience in a company secretarial, assistant company secretary, or governance support role within a bank or regulated financial services environment.
• A big passion for all things governance and are fully qualified company secretary or working towards full qualification or another appropriate legal/accounting qualification.
• Hands-on experience supporting board or committee operations (scheduling, papers, minutes, action tracking).
• Working familiarity with SM&CR and its requirements for a regulated firm.
• Highly organised and detail-oriented, with the confidence to communicate with senior stakeholders, board members, and regulators.
• Experience with share option scheme administration (Ledgy or similar).
• Proactive and comfortable taking ownership in a fast-moving environment.
• A love of writing with a high degree of importance on clarity and readability.

Ideally, you would also have

• Legal or paralegal background, particularly in Commercial contracts.
• Experience in a startup or scale-up environment.

What can we offer you?

• Salary: £75,000 (DOE).
• Remote-first flexibility: Work from anywhere in the UK.
• Work from abroad: Up to 20 days a year.
• Time off: 25 days’ holiday, bank holidays, and a winter break.
• Share options: Own a part of what we’re building together.
• Pension: Auto-enrolment into our Penfold scheme.
• Insurance: Private medical with Bupa (including family cover) and life insurance with AIG.
• Wellbeing: 1:1 coaching and therapy session available through Oliva.
• Family leave: Enhanced parental leave with up to 6 months on full pay after two years’ service.
• AI tools: Everyone has a Claude subscription on us and access to other premium tools.
• Your setup: Support in creating a comfortable and effective WFH environment.